Personal Secretary to the Managing Director (MD) at Edo State Government

Job Role

• Provide full executive and administrative support to the MD and manage his office environment.
• Manage, coordinate and maintain the calendar of the MD, including appointments, meetings and travel.
• Responsible for organising internal and external meetings on behalf of the MD, ensuring all necessary
• Provide full executive and administrative support to the MD and manage his office environment.
• Manage, coordinate and maintain the calendar of the MD, including appointments, meetings and travel.
• Responsible for organising internal and external meetings on behalf of the MD, ensuring all necessary requirements are made available e.g. meeting venue, equipment, presentations, agendas etc.
• Responsible for organising the MD's travel and logistics, including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling. completing expense reports etc.
• Monitor and respond to incoming communications (including complaints) to MD's office which could be via phone calls, emails and walk-ins etc.
• Secretarial support for meetings as and when required by the MD, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
• Responsible for managing MD's domestic personnel as well as daily schedule in line with MD's daily requirements.
• Arrange office and senior leadership events. Manage MD's budget lines including office expenses, supplies, stationery and entertainment.
• Responsible for management of MD's office petty cash.
• Carry out any other duties as assigned by the MD.

Education and Experience

• Bachelor's Degree in any discipline.
• Minimum of 10 years' experience as an Executive Assistant, Personal Assistant or similar role Strong operational and administrative management capabilities.
• Strong operational and administrative management capabilities.
• Familiarity with productive tools including Microsoft Office suite, office gadgets and applications (e.g. e-calendars and copy machines).
• Ability to maintain confidentiality of personal information.
• Strong project and time management capabilities with keen attention to details.
• Ability to work independently on projects from conception to completion
• Good communication and interpersonal skills.
• Ability to work under pressure at times and to multitask.
• High level integrity and dependability with a strong sense of urgency and result orientation.
• Ability to exercise good judgment and to maintain a realistic balance among multiple priorities.
• Excellent report writing.