Personal/Executive Assistant (Law-graduate) at Stresert Services Limited

Job Summary:

The job holder will be responsible for managing, planning, coordinating and communicating – complex administrative and organizational assignments for the line manager. Provide support to assigned line manager; and assure maximum efficiency in functioning of the executive’s office.

Responsibilities:

• Pre-reviews documents and contracts

• Diary/calendar management using software and applications like Microsoft Outlook, Google Calendar, etc.

• Maintains a close and highly responsive relationship to the day-to-day activities of the principal (line-Manager)

• Acts as the first point of contact for the principal’s office

• Manages and organizes administrative work in the office

• Receives visitors on behalf of the principal/line-Manager

• Arranges all aspects concerning travel i.e. detailed agendas, schedules, flights, hotel reservations, transfers, visas etc.

• Completes and ensures all expense claims of principal are submitted in line with the organization’s requisition and reimbursement policies

• Co-ordinate other operational activities including facility management

• Administers assigned principals’ calendars and meeting schedules together with arranging meeting resources where appropriate

• Plan meetings and take minutes of meetings using smart and innovative means

• Assist with ad-hoc project work where clearly defined administrative support is required

• Any other duty of similar responsibility assigned from time- to time

Requirements:

• University degree, preferably a background in law

• English, fluent – written and spoken, other languages advantage

• Minimum of 3 years’ experience as a Personal/Admin/Executive Assistant

• Experience handling formal and informal correspondences on behalf of line-manager

• High level of independence and decisiveness

• Result-orientated

• Customer-focused

Skills:

• Organizational skills: Ability to plan, coordinate and supervise a number of different tasks simultaneously and set priorities in accordance with objectives, whilst working with minimal supervision.

• Communication skills: Able to communicate effective and make presentations

• Technical skills: Excellent knowledge of job-relevant office productivity applications like Microsoft Word and PowerPoint