Personal Assistant to President at Association for Reproductive and Family Health (ARFH)

Job Description

• He/she will be responsible for composing correspondence, maintaining calendars, scheduling meetings, taking notes and dictations, coordination of travel arrangements, local transportation and accommodation for the President/CEO as directed.
• He/she will understand the grant's business and be able to assist President/CEO's visitors to the extent possible, place and screen telephone calls and ensure arrangements for official functions and public relations activities are fully coordinated.

Specific Responsibilities

• Provide necessary administrative and secretarial supports to the President/CEO.
• Take notes and dictations at meetings and transcribes; ensuring that spellings, punctuations are correct.
• Arrange appointments and receives visitors, places and screen telephone calls and answers queries with discretion, where necessary.
• Prepares correspondences, documents and reports on behalf of the President/CEO
• Receives, screens, logs and routes correspondences, attaching necessary background information and maintains follow up action.
• Maintain contacts, including names, addresses and telephone numbers of stakeholders in government, NGOs, private sector, diplomatic corps and donor organizations.
• Maintain appropriate filing systems for the President/CEO
• Any other duties as may be assigned from time to time.

Qualifications

• A Bachelor degree or HND in Secretarial Studies, Business Administration, Social Sciences or Arts.
• At least one-year relevant experience. She/He should also possess excellent oral and written skills in English language, proficiency in current office software applications (MS word, Excel, PowerPoint, etc), and experience in multi-cultural setting will be added advantage.