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  • Posted: May 6, 2022
    Deadline: May 18, 2022
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    ActionAid works with poor people in over 40 countries across the world. Our goal? To end poverty. We believe in doing things differently. We know that with the right opportunities, poor people will find their own solutions - and build new lives. ActionAid Nigeria commenced programmatic operations in January 2000 after a Country appraisal which found poverty...
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    Personal Assistant to Country Director

    Overall Purpose

    • The PA to the CD who reports directly to the Country Director will be responsible for the management and administration of the Country Director’s Office.
    • S/he will support in ensuring that ActionAid Nigeria (AAN) policies and procedures - in collaboration with the other members of the team and the affiliate (AAN) – are fully complied with.
    • S/he will also manage physical and electronic documents for the affiliate by maintaining documentation, filing systems and contact database.

    Key Duties
    Programme:

    • Planning and organizing of all activities, workshops and seminars that relate to the office of the Country Director.
    • Taking minutes of all strategic meetings involving the Country Director’s Office.
    • Representing - when necessary, the CD at fora relating to the progress, advocacy and show-casing of AAN’s work in Nigeria.
    • Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CD’s Office.
    • Development and management of the Information Systems at the affiliate for the CD’s office.
    • Produce and contribute to programme/event reporting.

    Finance:

    • Facilitate the financial processes for consultancies and other programme events’ with the support of the Finance Department as it relates to the CD’s Office.
    • Produce budgets for events and assist in the development of the programme’s budgets and plans by working closely with the HROE and Finance units.

    General:

    • Develop and oversee the implementation of an appropriate and user-friendly Records Management system and ensure files are up to date.
    • Administer programme and other internal meetings; and follow up with staff and other stakeholders on relevant issues and action points.

    Key Working Relationships

    • Internal: Entire AAN staff
    • External: Service providers, Partners, INGO, Government Agencies, Board Members, Global Secretariate and other stakeholders.

    Persons Specifications
    Education Qualification:

    Essential:

    • First Degree in Social Sciences or Arts / Humanities.

    Desirable:

    • Master's Degree in related studies
    • Membership of relevant professional Institute.

    Experience:
    Essential:

    • At least five years post NYSC experience in Administration and providing strategic support to a Leadership role
    • Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash.

    Desirable:

    • Experience in working with international development of NGO agencies.

    Skills / Abilities:

    • Excellent reporting writing skills
    • Highly numerate
    • Excellent planning and prioritisation skills
    • Ability to think strategically
    • Excellent (proven) interpersonal and both oral and written communication skills
    • Experience designing and coordinating events/training/meetings
    • Strong analytical/problem solving skills.
    • Multi-tasking skills
    • Negotiation skills.

    Personal Qualities:

    • Creative and takes initiative.
    • Able to work effectively in a diverse team environment
    • Good motivator of others
    • Willing to work additional hours at crucial times.
    • Team player
    • Self-motivated person able to work with minimum supervision.
    • Effectively promote AAN’s mission values, and objectives.

    Method of Application

    Interested and qualified candidates should complete the Application Form below and send in an MS Word attachment to: jobopenings.Nigeria@actionaid.org using the Job Title and Location eg: "Personal Assistant to Country Director - Abuja" as the subject of the email.

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