Personal Assistant/Secretary to the Managing Director at Ekesons Bros Nig. Ltd

Job Summary

The PA/Secretary will assist the Managing Director with time and daily management of the MD’s itinerary, scheduling of meetings, correspondence, logistics and other secretarial and administrative duties.

Essential Duties (Daily duties)

• Arranging both local and international travels and accommodation and occasionally travelling with the Managing Director (MD).
• Attending meetings and taking minutes, action points and minutes.
• Organizing and maintaining diaries and making appointments.
• Keeping a daily to-do list for self and the MD.
• Assisting with projects by researching or writing reports
• Providing general assistance to the MD during presentations.
• Responding to emails and sometimes to telephone calls on behalf of the MD.
• Organizing meetings and ensuring the MD is well prepared for meetings and other corporate engagements.
• Liaising with clients, suppliers and other staff.
• Typing and appropriately filing documents.
• Managing databases of clients, contractors, suppliers, etc.
• Preparing letters and presentations.
• Standing in for the MD in his absence.

Other job-related duties as may be directed by the MD

Requirements

Educational Qualification:

• Good communication skills.
• Excellent time management skills.
• Organizational skills.
• Attention to details.
• Good decision-making skills.
• Calm and professional in approach.
• Good customer relationship management skills.
• Good problem solving and analytical skills.
• Strong interpersonal skills.
• Tactful and discrete in dealing with confidential information.
• Excellent computer and administration skills
• Bs.c\\HND in Business Administration or related discipline