National Administration & Finance Officer at International Organization for Migration - IOM

Location: Abuja
Organizational Unit: Resource Management
IOM Classification: NOA
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date: As soon as possible

Context

• Under the overall supervision of the Head of Resources Management Nigeria, and under the direct supervision of the Resources Management Officer in Abuja, the incumbent will provide, guidance, monitoring and coordination on the programs administrative management and on the management of resources at the IOM Migration Health Division (MHD) at IOM Nigeria ensuring sound administrative, technical program support, coordination as well as implementation of efficient and effective programme support services in accordance with IOM rules and regulations, and project implementation guidelines

Core Functions / Responsibilities
In close coordination with the RMHAC, the incumbent will:

• Assist the RMHAC in the administrative coordination of human resources, financial, budgetary, procurement, and logistics aspects of all migration health assessment projects in Nigeria in constant coordination with concerned Mission resource management and other support staff.
• Monitor the financial status of all migration health assessment activities and projects in Nigeria, and regularly report on the same to RMO. Monitor regular financial reports.
• Assists in Preparing/revising budgets and PRISM project structures for ongoing and new migration health assessment projects.
• Report variances between budget and actual expenditures of MHD Nigeria. Review and consolidate budgets, narrative, service fees and reports for MHD Africa/Middle East prior to submission to MHD/HQ.
• Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Review and suggest, through cost-benefit analysis, the fees for all migration health and laboratory services to be charged to resettlement partners and migrants for ongoing and new migration health assessment projects in Nigeria in coordination with concerned Missions in Africa/Middle East.
• Ensure staff compliance to IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for MHD staff and office cost allocation; use of external health service providers, medical suppliers and medical escorts; oversee and upkeep of the MHD mini-library, conference room, kitchen and visitor’s waiting area in the IOM main office.
• Assist in reviewing agreements and contracts with various service providers, medical suppliers and health partners in coordination with MHD/HQ, Legal Department, IOM Nigeria and/or concerned Missions in Africa/Middle East.
• Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
• Review migration health promotion and emergency project proposal budgets in coordination with Migration Health Officials and RMO in IOM Nigeria.
• Consult and coordinate closely with the Project Officer (Health Assessments worldwide) at MHD/HQ and MHD Financial Analysts based in MAC on migration health financial and administrative issues.
• Perform any other related duties that may be assigned by the supervisor.

Required Qualifications and Experience

• Completed Bachelor's Degree or Master’s from accredited institutions in Accounting, Finance, Administration or in related field; or an equivalent, training & experience in Accounting, Finance, Administration.
• At least two years of relevant professional experience.
• Management and technical experience in refugee and migration assistance, particularly with the refugee resettlement programme required.
• Ability to prepare clear and concise reports, budgets as well as statistics and coordinate administrative activities.
• Computer literacy is required, good knowledge of MS office products, Knowledge in SAP Finance is an asset.
• Fluency in English and working knowledge of the local language.

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Core Competencies - behavioural indicators level 2:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies - behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Others:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.