Logistics Officer at Terre des hommes Foundation (Tdh)

Location: Maiduguri, Borno
Employment Type: Full-time
Length of Contract 12 months, with the possibility of renewal

General Description of the Position

• Under the supervision of the Logistics Manager, the Logistics Officer is responsible for the implementation of a logistics framework tailored and organized around efficient logistics support at the delegation level.
• S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, and good practices.
• S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
  • Premises management
  • Stock management
  • Fleet & thermic park management
  • Equipment/Assets management
  • IT/Communication management
  • Team management
  • Reporting

Key Responsibilities Include (but are not limited to)
Premises Management:

• Participate in the selection of premises, their layout and organization
• Ensure the application of safety and security measures in compliance with Tdh policies
• Make inspection visits to assess the rehabilitation needs of the premises
• Ensure the follow-up and tracking of the maintenance costs of premises

Stock Management:

• Ensure that all supplies are handled and stored according to Tdh policies and procedures in a timely and efficient manner
• Ensure proper stock management through stock cards, recording of stock movements to guarantee accurate reporting at all time
• Control movements of inventory, and quality of storage according to procedures and guidelines and perform physical inventory controls
• Ensure thatwaybillsand transportation documents are in place and properly completed
• Follow up on donations, the establishment, and archiving of donation certificates.

Fleet & Thermic Park Management:

• Consolidate the weekly movement plan and track vehicles movements at all time
• Ensure that vehicles/generators are in good condition, checked, reliable and safe to use
• Ensure that all vehicles have proper documentation and are in order at all-time (i.e., insurances, taxes, driving licenses, etc.)
• Ensure that all vehicles have the minimum standard accessories required (tools and safety equipment such as fire extinguisher, emergency kit, first aid kit)
• Ensure the proper completion of the vehicles/generators’ logbooks and perform regular inspections
• Make sure the vehicles/generators service schedule is done on time and inspected after service is done
• Monitors and analyze the fuel consumption and maintenance costs of the vehicles/generators
• Ensure that Tdh Fleet management policies, movement security protocols, and visibility guidelines are in place and respected by all staff
• Ensure that drivers/guards comply with Tdh rules and procedures, security and safety measures, and promote good practices.

Equipment / Assets Management:

• Participate in the discussions to ensure the proper set-up of equipment/assets of the delegation
• Ensure that all assets are recorded in the assets follow-up file, documented, and tagged with a unique Tdh asset log number according to asset management policies and procedures
• Ensure tracking movement of assets (users, locations, etc.) with updated information
• Oversee assets rollover and replacement according to Tdh standards
• Organize disposal of obsolete equipment/assets
• Submit incident reports for damaged/lost/stolen equipment and assets
• Conduct regular inventories, check, and inspections

IT & Communication Management:

• Ensure that Tdh premises are equipped with IT and Communications material in line with Tdh standards
• Act as IT focal point (1st level support) for hardware and software troubleshooting and liaise with the IT referent at HQ for upper levels
• Ensure proper training for adequate use of communication equipment (i.e. satellite phones, HF/VHF radios, computers, printers/scanners, etc.)

Team Management:

• Coordinate, plan, and supervise the work of the team under supervision: logistics assistant, drivers, and guards
• Support the team under supervision and propose capacity building and training when required
• Appraise the team under the direct supervision

Reporting / Communication:

• Report regularly to her/his line manager related information on work progress
• Ensure to provide the monthly logistics reports on time to her/line manager (stock inventories, assets follow-up, fuel consumption follow-up, utilities & repairs follow-up)
• Assist her/his line manager during internal/external audits and reporting assets list at the end of projects
• Take part in meetings relating to logistics aspects
• Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies

Others:

• Agree to comply with Tdh Code of Conduct and promote the Child Safeguarding policy
• Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative and logistical regulations and procedures
• The duties and responsibilities listed above are representative of the nature and levels work assigned and are not necessarily all-inclusive.

Requirements
Experience / Competencies:

• Relevant University Degree or Professional qualification in Logistics or equivalent - can be compensated with experience (at the discretion of the recruitment team)
• Minimum of 2 years experience as a Logistics Officer or similar position
• Proven knowledge in the following fields: Premises management, Stock management, Fleet and thermic park management, Equipment/Assets management, IT & Communication management
• Advanced IT knowledge: hardware and software, Microsoft Office, Internet, networks
• Proven experience in team management
• Experience working with NGOs (Non-governmental Organisations) is an advantage.

Skills:

• Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
• Good oral communication, writing, and reporting skills in English
• Proactive, autonomous, rigorous, analytical
• Willingness and motivation to work in an international and intercultural context
• High sense of integrity, rigor, and flexibility.

Languages:

• Fluent in English (written and spoken), Hausa and Kanuri is an added advantage.

Remuneration
N350,000 - N380,000 Monthly.