Logistics Officer at Global Village Healthcare Initiative for Africa (GHIV Africa)

Job Reference: NGA-22/NIG/ERF/SAI/NGO/0017

Grade: C2

Number required: 1

Job Reference  NHF and other donor projects

Job Type: Full Time

Qualification: HND/BSc. Logistics, procurement, Public Administration, Business management, Accountancy,

Location: Maiduguri

Department: Logistics

Sector: NGO/Non-profit

Job Summary

• Manage, administrative and material resources for the smooth organizational functioning and effective NHF education projects implementation, he/she will be coordinating and providing technical administrative and logistics support to the project staff.

Duties/Responsibilities:

Administrative.

• Prepare and draft all administrative letters, documents for memorandum of understanding (MoUs), internal and external notes, and regulations.
• Coordinate and manage day to day administrative related activities with staff and visitor’s attendance recording
• Conduct and lead meetings, trainings, schedules and other official activities.
• Be responsible for managing internal and external queries, ensuring that massages are recorded and reported in a timely manner, including contacts with staff and managers
• Maintain an up to date GHIV Africa personnel files
• Manage Office supplies and place orders
• Distribute and store correspondence e.g. letters, emails and packages
• Participate in all recruitment processes
• Arrange travel and accommodation

  Logistics and Procurement.

• Keep records of all procurements transactions both electronically and manually in line with to GHIV Africa policies.
• Keep quarterly update of the inventory list stock in store, assets and office gadgets in line with GHIV Africa policies.
• Coordinate and manage fleet, check drivers and make sure they working in line with the SOPs and security standards for GHIV Africa.
• Ensure there is available power in the office and maintain generators
• Supervise and coordinate office assistants and security at the office premises.
• Provide day-to-day support to staff in general office operations and identify future needs.
• Perform logistics and procurement operations – Selection of vendors/suppliers
• Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
• Provide field logistics information for documentation of purchase for program financial expenditures support the preparation of program audit reports.
• To work as part of a team; providing support where necessary in other administrative, and logistics management.
• Provision of supervision to logistic activities including staff facilitation in terms of office management.
• Support in preparing drawings of RFQs and dealing with tendering and contracting of vendors
• Facilitate as per resource in term of logistics for offices.
• Maintain an up to date GHIV Africa’s Fixed Assets Register

    Technical expertise, Skills, Knowledge, and competencies:

• Qualification: BA/BSc/HND Logistics and procurement, Public Administration, Business management, Accountancy, Supply Chain, and any other related field
• Minimum of 3 years’ relevant work experience Admin, Logistics, procurement with an NGO.
• Good with IT related activities, good computer skills, and competent with Microsoft suit especially Excel, Access, Outlook, PowerPoint etc.
• Ability to write good, clear and concise report, good command of English in reading, writing and speaking, and ability to speak at least in Hausa.