Inventory Officer at NSIA-LUTH Cancer Center (NLCC)

SCOPE: The inventory and records officer is primarily responsible for handling and overseeing all assets within the center. S/he is responsible for keeping track of all inventory records received and ensure the records are accurate.

JOB RESPONSIBILITIES

Inventory Management:

• S/he will work closely with the varying departments including Pharmacy to maintain adequate inventory level always.
• S/he will be involved in the preparation of inventories, maintaining stock with the use of a computerized system for entering records;
• S/he will prepare reports on adjustments done to inventories that maybe damaged or spoilt and coordinate the purchasing, inventory and storage functions;
• The office will support on all procurements in line with the procurement policy of the centre;
• The Conduct stock receipt from vendors, issue stock requests on need basis, and ensure proper documentation of stock movement.
• Maintain stock records, conduct physical weekly and monthly stock counts against book balance to check discrepancies.
• Maintain minimum stock re-order levels and maximum stock levels, raise requests for re-stocking of stock.
• Inspect materials received from all suppliers with respect to Purchase Order, quality & quantity.
• Prepare periodic material consumption and requirement reports.
• Conduct stock audit with each unit requiring stock replenishment
• Collaborate with the Procurement and Pharmacy unit to forecast demand and plan requisition of stock items.
• Maintain proper stock arrangement/categorisation and storage within the required storage conditions.
• Ensure all store items and store are in good conditions at all times;
• Send weekly stock report.

Asset Management:

• Ensure records of all assets are updated both in the asset register and/or in the computerized system;
• Ensure all assets within the centre properly tagged and location documented
• Maintain register of to capture movement of assets within the centre.

JOB REQUIREMENT

• A minimum of 3-years’ experience in a similar role
• Must be a graduate of accounting or related discipline
• Hands-on knowledge in the use of accounting soft-wares
• Previous experience in asset management and maintaining an asset register;
•  An eye for details with excellent knowledge of asset classification
• High mental alertness and able to work with minimal supervision;
• Previous audit experience is essential for the role;
• Ability to work independently and organized is essential for this role.
• Excellent communication skills is required.