Individual Consultancy - Communications & Stakeholder Engagement Officer at UNDP

Background

• The Anambra State Government has established a 15-person Committee on Truth, Justice, and Peace with a mandate of supporting the State to lay a firm foundation for a peaceful, unified and prosperous future.
• The Committee will execute its mandate through an inclusive stakeholder dialogues, consultative processes and participatory research as a basis for forging a common ground and shared approach to addressing the root causes of conflict.
• In playing its role, the Committee will also make clear recommendations to the State Government on the alternative pathways for peaceful resolution of disputes that could arise in the future, address grievances for inclusive and sustainable development.
• The 15 members of the Committee are comprised of eminent persons carefully selected from across the political, economic, private sector, cultural and religious spheres.

Organizational Context

• To ensure, effective and timely execution of the Committee’s mandate, the Anambra State Government with support from UNDP will establish a Secretariat to serve as the administrative, technical and management arm of the committee.
• The Secretariat will be comprised of a lean core team of 5 staff. This team will be supported and mirrored for mutual learning and experience transfer by a team of 4 staff seconded from Government. This team will play the following key technical and supportive roles:
  • Research and data analysis
  • Logistics and Administration
  • Communications and Stakeholder Engagement
  • Information Management and Technology

Duties and Responsibilities

• Under the overall guidance of the UNDP DRR (P) and supervision of the Crisis Prevention and Recovery Advisor and working in close collaboration with the Committee, the Research and Data Analysis Officer will perform the following key duties:
• Develop a Communications, Public and Stakeholder Engagement Strategy for the Committee to ensure coherent outreach and advocacy
• Prepares communications materials for print/electronic/voice/visual media and supports the production of the Committee’s visibility content
• Initiate and sustain media engagements on the work of the Committee
• Supports the Committee in preparing for and organising public speaking engagements with the preparation of background materials, talking points and speeches related to their core mandate
• Support with communication efforts through multi-media channels; review, edit and production of the Committee’s reports

Expected Outputs and Deliverables
Deliverable - 1:

• Content - Develop a Communications, Public and Stakeholder Engagement Strategy for the Committee to ensure coherent outreach and advocacy
• Timing - Monthly

Deliverable - 2:

• Content: Communications materials for print/electronic/voice/visual media and supports the production of the Committee’s visibility content
• Timing - Monthly

Deliverable - 3:

• Content: Media, Public and Stakeholder engagement reports
• Timing - Monthly

Deliverable - 4:

• Content: Media releases, press briefing notes, speeches produced on behalf of the Committee
• Timing - Monthly

Deliverable - 5:

• Content: Web and social media platforms including content generated and disseminated
• Timing - Monthly

Deliverable - 6:

• Content: Edited and layed out Committee reports
• Timing - Monthly

Coordination and Supervision:

• The Communications and Stakeholder Engagement Officer will serve under UNDP DRR (P) and supervision of the Crisis Prevention and Recovery Advisor but working in very close collaboration with the Committee.

Qualifications
Education:

• Graduate Degree in Development Studies, Communications, Journalism, Social Sciences, International development, Public Administration, or related fields.

Required Experience:

• At least 4 years of professional experience in the field communications and outreach or stakeholder engagement related work
• Excellent knowledge on the management of key media stakeholders and community mobilisation
• Deep knowledge and experience in engagements through multi-media channels – including social media
• Capacity to provide technical assistance to national counterparts, including through dialogue with high level political and administrative officers, including electoral administration, as well as donors and the international community.
• Previous experience in public relations, community engagement
• Strong speaking, writing and analytical skills
• Working experience in Anambra State or South East Nigeria a major asset

Language Requirements:

• Fluency in English and Igbo (written and spoken) required.
• Additional local languages an asset

Technical / Functional Competencies
Results-Orientation and Development Effectiveness:

• Plans, prioritizes and produces quality results on time.
• Ability to lead strategic planning, results-based management and reporting.
• Ability to lead implementation, monitoring and evaluation of development programs and projects, mobilize resources.
• Ability to lead formulation and management of budgets, manage contributions and investments, manage transactions, conduct financial analysis, and reporting.

Management and Leadership:

• Consistently approaches work with energy and a positive, constructive attitude.
• Builds strong relationships with stakeholders, focuses on impact and results and responds positively to feedback.
• Demonstrates good oral and written communication skills.
• Demonstrates openness to change and ability to manage complexities.
• Sets clear performance goals and standards; executes responsibilities accordingly.
• Motivated and demonstrates a capacity to pursue personal development and learn.

Innovation and Judgment:

• Conceptualizes and analyses problems to identify key issues, underlying problems and how they relate.
• Contributes creative, practical ideas and approaches to deal with challenging situation.
• Strives for quality client-centred services (internal/external) when making decisions and taking action.

Job Knowledge and Expertise:

• Demonstrates substantive and technical knowledge to meet responsibilities and post requirements with excellence.
• Proves knowledge of development programming, conflict analysis, capacity assessment, stakeholder engagement and community mobilization

Payment Modalities and Specifications

• An individual contract will be issued by UNDP. The financial proposal must be expressed through a lumpsum (all inclusive). Payments will be linked to deliverables. The contract price is fixed regardless of changes in the cost components.

Recommended Presentation of Offer:
The following documents are requested:

• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP.
• Personal CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references.
• Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology on how he/she will approach and complete the assignment.
• Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.