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  • Posted: May 11, 2022
    Deadline: May 23, 2022
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  • International Alert was founded in 1986 to help people find peaceful solutions to conflict. At that time, the number of conflicts between countries was decreasing, but there was an alarming increase in the number of conflicts within countries. These conflicts were undermining development and leading to gross violations of human rights. Identifying and hig...
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    HR and Operations Manager

    Job Purpose

    This post holder will have overall responsibility and line management for Operations, administration, and HR functions for Alert’s Nigeria programme. The HROM will work under the supervision of the Country Director to ensure Alert Nigeria is compliant with labor laws and in line with industry practice. The post holder is also responsible for ensuring smooth operations of the Nigeria office and field offices.

    Duties and Responsibilities

    Manage Human Resources

    • Lead in recruitment, induction and management of staff and ensure optimal retention of staff;
    • Assist in the induction and orientation of country staff with regards to Alert Nigeria’s HR and Operational systems;
    • Provide guidance and ensure employees are using Alert’s performance management system. Including benchmarking and appraisal of staff performance;
    • Ensure employer statutory obligations are administered in accordance with Nigerian labour law;
    • Manage core payroll preperation and statutory and internal deductions, maintaining payroll records and issuing monthly pay slips;
    • Monitor Nigerian labour laws that are relevant to INGO work and advise Country Director on HR policy changes as needed;
    • Support Nigeria Senior Management Team in effective HR decision-making, to improve motivation, morale and capacities;
    • Keep the Alert’s HR system (People HR) up to date;

    Oversee office administration and procurement

    • Supervise the operations office in ensuring operational requirements including utility bills are paid and up to date, operational needs are met, rental agreements are kept up-to date and facilities such as water, electricity, etc. are maintained;
    • Lead procurement processes, ensuring donor and internal rules and value for money are respected; Identify and raise any issues of non-compliance;
    • Supervise the operations officer to conduct procurement in line with Alert’s procurement policy and guidelines
    • Maintain relations ships with vendors (General order supply, flights, car, hotels etc.) all across Nigeria;
    • Lead on the set-up of new field offices and ensure effective operations of field locations across the country;
    • Supervise cleaners and drivers.
    • Make sure office vehicles are properly maintained and logbooks are complied in an orderly fashion.
    • Ensure Alert is compliant with Alerts global eco-friendly framework.

    Support security management

    • Support Country Director and Security Officer to maintain and update security plan and Standard Operating Procedures for implementation of activities outside of main urban areas;
    • Monitor the security situation in the country and keep colleagues up-to-date;
    • Attend security meetings, as delegated by the Country Director;
    • Ensure overall capacity development based on periodic needs assessment regarding security;
    • Supervise the Security Officer ensuring that staff are periodically trained on security and Alert implements its duty of care policies
    • Ensure visitors to Nigeria programme receive guidance on security policy.
    • Participate in the management of Alert Nigeria and contribute to organisational development
    • Ensure understanding of programme strategies and activities;
    • Participate in the development and implementation of Nigeria Country Strategy and be an active member of the country Senior Management Team;
    • Liaise closely with Alert’s London office, especially the Facilities, HR and Security teams, ensuring streamlined operations management between Nigeria and London, and providing required information in appropriate formats;
    • When delegated, represent Alert Nigeria and participate in workshops;
    • Any other reasonable duties which contribute to the smooth running of Alert, as required by the Country Director

    Travel requirements

    This position is based in Abuja, with regular travel to other regions of Nigeria, particularly the northeast.

    PERSON SPECIFICATION

    ESSENTIAL REQUIREMENTS

    Talents

    At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work. We believe all individuals are talented and success comes in matching the right talents to the right roles. For this role, the skills, qualifications and experience listed below are important, but we believe that to be successful in this job you will have a talent for systems thinking and systems management, and in particular for protecting systems from risk. You will have highly developed communication skills and a talent for presenting complex technical (finance and administration) information, tools and concepts in an accessible way, including to non-technical staff. You will have an ability to build the kind of relationships, both internally and externally, that will gain cooperation and constructively ensure compliance. You will also have an entrepreneurial

    • spirit and an ability to identify practical solutions to make programmatic developments feasible and sustainable.
    • A degree or equivalent in a relevant subject
    • Extensive experience in operations and HR management for an international NGO project/country office and at a similar level
    • Demonstrable extensive experience in Procurement, HR and Security management
    • Experience in people management, supervision and support
    • Excellent communication, networking and inter-personal skills including the ability to communicate effectively (write, speak, and prepare reports) in English. Knowledge of Hausa would be an advantage
    • Experience in negotiating best value contractual agreements with service providers
    • Excellent computer literacy and knowledge of Microsoft Office applications – Word, Excel, Power point, etc.
    • Ability to prioritise, to work under pressure and to tight deadlines and deliver high-quality outputs, with minimal supervision
    • Personal and professional integrity, flexibility, initiative and a “can-do” attitude and meticulous attention to detail
    • Willingness to travel to difficult locations

    Method of Application

    • Apply by sending in your CV and Coverletter to nigeria@international-alert.org
    • Interviews and shortlisting will be on rolling basis.
    • Females are encouraged to apply
    • Closing date: 23rd May 2022
    • While applying please state your annual salary expectations.
    • The applicants must have a right to work in Nigeria.

     

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