HR & Admin Technical Assistant at Norwegian Refugee Council (NRC)

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function

Specific responsibilities

• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, longlisting, schedules examination, administering tests, and conducting interviews
• coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitments
• induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Management of employee records on NRC People at the field level
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Any other task assigned by Line Manager

Generic professional competencies:

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge and experience:

• Good university degree from a reputable university
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.