Head, Procurement at Alfred & Victoria Associates

Location: Victoria Island, Lagos
Department: Operations

Job Summary

• The Head, Procurement will oversee the development and implementation of a procurement strategy to ensure materials, supplies, equipment, and services are available to all company locations on a timely and economical basis, including vendor management, administration of service level agreements, etc

Organisational Relationships:

• Reports to: Chief Operating Officer
• Direct Reports: Sourcing Analyst, Supply chain planning
• Internal Relationships: Vendor Relations Management officer
• External Relationship: Vendors and Suppliers.

Key Role and Responsibilities

• Oversee the sourcing process; locating and maintaining the best and cost-effective sources for the supply of components, materials, and services to service the needs of the organisation
• Develop procurement and contracting strategy/policy and guide the implementation of same across the organization
• Ensure continuous evaluation of all policies/processes to maintain effectiveness and efficiency in all procurement activities
• Manage and provide guidance on supplier’s tenders, bids, and quotations in conjunction with requesting departments and ensures compliance to the organization’s contracting and procurement policies
• Drive the establishment of a central database of suppliers and sub-contractors with a proven track record of price competitiveness, reliability, and ability to meet specifications
• Coordinate the selection of suppliers that can act as long-term partners and build relationships with same in a bid to contribute to the organization’s overall objectives
• Ensure proactive and strategic relationship management with company’ OEMs and other suppliers that guarantees common understanding
• Develop and maintain system to monitor stock levels across company’ branches, warehouses, and retail outlets
• Spearhead the continuous improvement of procurement and contracting processes across the organisation e.g., turnaround times and ensure that the procurement unit delivers quality service to its internal customers
• Liaise with the legal and compliance team to review procurement contracts, ascertain that all procurement and contracting activities meet laws and standard regulations
• Monitor the purchasing reports for all the agreements held with suppliers and vendors, and ensure resources are allocated efficiently
• Finalise purchase details of orders and deliveries, collaborate with key persons to ensure clarity of the specifications and expectations of the organisation
• Foresee alterations in the comparative negotiating ability of suppliers and clients, also expect unfavorable events through analysis of data while preparing control strategies
• Perform risk management for supply contracts and agreements, control expenditure and form a culture of long-term saving on procurement costs
• Perform any other duties that may be assigned by the Chief Operating Officer.

Key Performance Indicators:

• % Variance to expense budget
• Value of procurement savings
• Rate of emergency purchases
• Supplier defect rate
• Compliance rate
• Purchase order and invoice accuracy
• Purchase order cycle time
• Timely delivery of procured materials
• Effectiveness and impact of SLAs
• Effective and proper documentation of records
• Procurement return on investment (ROI).

Job Specifications
Academic Qualification:

• Bachelor's Degree in Supply Chain Management, Business Administration, Logistics, or related field.

Professional Qualification:

• Membership with relevant professional bodies.

Experience:

• 10 years relevant work experience
• Deep knowledge of sourcing, procurement, and supplier management activities
• Sound understanding of key supply chain processes (i.e., procurement planning, vendor management, SLA administration. etc.)

Skills & Competencies:
The competence proficiency levels required for the position are defined using the following key terms.

• People Management – Skill
• Analytical - Skill
• Strategy - Skill
• Leadership – Skill
• Project Management – Skill
• Commercial Acumen – Skill
• Negotiation – Mastery
• Communication – Skill
• Credibility - Skill
• Adaptability- Skill
• Teamwork – Skill.

Salary
Very Attractive