Front Desk Officer at a Construction Project Management Firm

RESPONSIBILITIES

•  Receive, direct and relay telephone messages and fax messages
•  Maintain the general filing system and file all correspondence
•  Assist in the planning and preparation of meetings, conferences and conference telephone calls
•  Make preparations for Executive committee meetings & other meetings
•  Maintain an adequate inventory of office supplies
•  Respond to tenant inquiries and direct to concerned staff
•  Provide word-processing and secretarial support
•  Re-direct calls as appropriate and take adequate messages when required
•  Greet, assist and/or tenants, visitors and the general public
•  Assist the Managing Directors and other staff as requested
•  Provide administrative services for the Managing Directors
•  Perform other related duties as required
•  Deliver excellent customer service, at all times
•  Make sure office is kept clean & tidy throughout the day.
•  Supervise pantry staff
•  Report any maintenance issues immediately to line manager, including all furniture, fittings and equipment
•  Provide administrative support to Admin Department in maintain routine employee lists/reports, as required
•  Carry out instructions given by the Administration

SKILLS

•  Must speak fluent English
•  Should have experience in drafting official letters in English.
•  Must possess good communication skills
•  Should have pleasant personality