Fleet Manager at Cool TV & Wazobia TV

Job Summary

• The Fleet Manager is responsible for the strategic and day-to-day management of the Group’s vehicle fleet across its subsidiaries.
• The role ensures maximum vehicle availability, operational efficiency, cost control, regulatory compliance, and the safe transportation of staff, guests, equipment, and goods across all business units.
• The Fleet Manager will also oversee drivers, fleet vendors, vehicle documentation, maintenance, fuel management, and fleet performance reporting within a fast-paced, multi-industry environment.

Key Responsibilities
Fleet Operations & Coordination:

• Manage and coordinate the Group’s fleet across all subsidiaries to ensure maximum vehicle availability and operational efficiency.
• Oversee vehicle scheduling and deployment for engineering site visits, broadcast and outside broadcast operations, cosmetics distribution and logistics, corporate events, and other field assignments.
• Allocate vehicles fairly and efficiently across competing subsidiary requirements and escalate conflicts where necessary.
• Ensure timely and safe transportation of staff, guests, equipment, and goods across all subsidiaries.
• Ensure appropriate emergency and on-call fleet coverage for time-sensitive operational requirements.
• Liaise with stakeholders across the Engineering, Broadcast, Cosmetics, and other business units to align fleet support with operational requirements.

Vehicle Maintenance & Compliance:

• Ensure all fleet vehicles undergo routine maintenance, servicing, inspections, and repairs as required.
• Monitor vehicle condition and ensure preventive maintenance schedules are strictly followed to minimise breakdowns and downtime.
• Ensure all vehicles have valid insurance, registration, licences, permits, and other statutory documentation.
• Maintain accurate and up-to-date records of vehicle documentation, service history, repairs, maintenance schedules, and compliance status.
• Ensure fleet operations comply with applicable transport, road safety, environmental, and regulatory requirements across all business locations.
• Coordinate accident and incident reporting, investigations, repairs, and insurance claims.

Fuel, Tracking & Cost Management:

• Monitor fuel consumption across the Group and investigate unusual consumption patterns, wastage, or discrepancies.
• Monitor vehicle tracking/GPS systems to assess vehicle utilisation, movement, driver behaviour, and operational efficiency.
• Prepare and manage the Group’s fleet budget and monitor fleet-related expenditure.
• Develop and implement cost-control measures covering fuel, maintenance, repairs, tyres, spare parts, and other fleet expenses.
• Identify opportunities to reduce fleet operating costs without compromising safety or operational effectiveness.
• Analyse vehicle operating costs and make recommendations regarding vehicle retention, replacement, acquisition, or disposal.

Driver Management:

• Supervise and manage drivers across all subsidiaries, ensuring professionalism, accountability, safety, and compliance with company policies.
• Coordinate driver scheduling and deployment in line with operational requirements.
• Monitor driver attendance, conduct, productivity, and performance.
• Coordinate driver training, licence renewals, safety programmes, and periodic performance reviews.
• Establish and enforce driver conduct standards and fleet safety protocols.
• Address driver misconduct, disciplinary issues, and policy violations in collaboration with Human Resources.
• Ensure drivers maintain assigned vehicles in acceptable condition and promptly report faults, accidents, or operational concerns.

Vendor & Procurement Management:

• Manage relationships with external fleet service providers, including maintenance workshops, insurers, fuel suppliers, tracking service providers, tyre suppliers, and vehicle dealers.
• Obtain and evaluate quotations and negotiate favourable commercial terms for fleet-related services.
• Monitor vendor performance to ensure service quality, turnaround time, and value for money.
• Review requirements for spare parts, repairs, and vehicle-related procurement and ensure purchases are justified and cost-effective.
• Support vehicle acquisition, replacement, and disposal processes in accordance with Group policies and approved budgets.

Fleet Systems, Records & Reporting:

• Own and maintain fleet management systems and software, including vehicle tracking, maintenance scheduling, fuel monitoring, and fleet records.
• Maintain a comprehensive and accurate fleet register covering all Group vehicles.
• Track key fleet performance indicators including vehicle availability, utilisation, downtime, maintenance costs, fuel consumption, accident rates, and driver performance.
• Prepare periodic fleet reports and dashboards for management review.
• Highlight operational risks, recurring vehicle issues, excessive costs, and compliance gaps and recommend corrective actions.
• Maintain proper documentation and audit trails for fleet-related expenditure, servicing, fuel usage, repairs, insurance, and vehicle movements.

Requirements

• Bachelor’s degree in Logistics, Transport Management, Business Administration, Engineering, or a related discipline.
• Minimum of 5–7 years’ relevant experience in fleet or transport management, with demonstrated experience managing multiple vehicles, drivers, and operational locations.
• Experience managing fleet operations across multiple business units or industries will be an advantage.
• Strong knowledge of vehicle maintenance, preventive maintenance planning, fuel management, and fleet tracking systems.
• Good understanding of transport regulations, vehicle documentation, insurance, and road safety requirements.
• Demonstrated experience supervising drivers and implementing safety and compliance standards.
• Strong budgeting, cost-control, negotiation, and vendor management skills.
• Strong analytical and reporting skills, with the ability to identify trends and recommend operational improvements.
• Excellent organisational and multitasking skills, with the ability to manage competing operational demands.
• Proficiency in Microsoft Office applications, particularly Excel, and relevant fleet management or vehicle tracking software.

Key Competencies:

• Leadership and People Management
• Fleet Planning and Coordination
• Cross-Functional Stakeholder Management
• Cost Management and Commercial Awareness
• Analytical Thinking and Reporting
• Vendor and Contract Management
• Problem-Solving and Decision-Making
• Safety and Risk Management
• Attention to Detail and Regulatory Compliance
• Planning and Organisational Skills
• Accountability and Integrity
• Ability to Work Effectively Under Pressure.