Finance Officer at Norwegian Refugee Council (NRC)

Job Identification: 894
Location: Jos, Plateau
Job Schedule: Full time
Job Category: Finance

Job Description
Generic Responsibilities (max 10):

• These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Ensure proper filing of supporting documentation
• Promote and share ideas for improvement of the support function
• Ensure that the accounting, monitoring and reporting are according to procedure
• Maintain budget control and monitor cash flow for the area office

Specific Responsibilities

• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Maintenance of the internal control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and travel claims, are duly processed.
• Ensure that staff advances, returns and claims conform to NRC standards and laid down policy before approval is made.
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Proper control, archiving and filing of all supporting documents related to payments for projects and Field Offices
• Ensure timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Post all Area Office payments and ensure that correct coding of expenditure on all payment Vouchers, Purchase Orders and Purchase Requests is done.
• Ensure monthly financial documents from the Area Office are scanned and archived in O365 as per guidelines given in the SSD manual and shared with the Country Office
• Assign duties, supervise, train and appraise the Finance Assistant.
• Responsible for preparation and remittance of monthly taxes deducted from staff, suppliers and consultants on time to relevant authorities.
• Contribute in the design, development and implementation of the financial management policies, procedures and practices
• Support the Finance Team Lead in audit preparations and close outs
• Ensure that all cash and bank payments are processed on time, fully approved and with high quality supporting documentation
• Ensure daily and weekly cash counts are done for the area office and prepare the monthly reconciliation of the bank and cash accounts
• Cover for the Finance Team Lead during absences

Context/ Specific skills, Knowledge and Experience

• Minimum of 2 years’ experience in similar position preferably with an NGO
• Minimum of University degree in related field.
• Good skills in Excel and Word
• Good knowledge of accounting packages; preferably Agresso
• Good knowledge to initiate the revision of finance SOPs
• Good knowledge of the North – Eastern Nigeria context
• Member of any professional accounting body is an added advantage.

Generic Professional Competencies:

• Experience from working as a Finance Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities.
• Some knowledge of English and Hausa.

Behavioural Competencies (max 6):
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results.
• Empowering and building trust.
• Communicating with impact and respect.