Finance Officer at Medecins Du Monde

Location: Maiduguri, Borno

Job Description
Under the supervision of the Finance and Compliance Manager, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:

• Finance
• Accountancy
• Cash and Bank Management
• Payroll Management
• General Administration

Tasks Description
Finance:

• Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance and Compliance Manager.
• Participates to the yearly budget and revised budget construction with the Finance and Compliance Manager and while seeking involvement from the other departments;
• Support the Finance and Compliance Manager and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed
• Review all payments requests for completion before they are submitted to Finance and Compliance Manager for payment
• Provide feedback to programme and support staff on the status of their payment requests

Accountancy:

• Ensures the respect of accounting rule set as per MdM standards;
• Supervises the Finance Assistant to make sure they enter invoices & payments data daily into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
• Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
• Checks and complete the filling/stamping of the accountancy documents;
• Ensures the SAGA entries and complete the month-end accountancy closure (printouts, accounting annexes and SAGA books to be sent to the Finance and Compliance Manager
• Prepares the bank statements and reconciliation;
• Supervises the administrative archive on the mission (copies, classify and archive)
• Support during organizational audit

Cash and Bank Management:

• Lead on the Consolidation of the monthly cash request for the Finance and Compliance Manager with input from different departments
• Works closely with the Logistics Department to ensure the respect of the procurement procedure: checks the administration forms and ensures the proper validation cycle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
• Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;
• Ensures the payment and justification of any per diem and transport for employees sent out on the field
• Controls the bank balance regularly and advises the Finance and Compliance Manager accordingly
• Requests the bank statements to proceed with month-end accountancy closure
• Liaise regularly with the bank to be in line with any change of process or requirements

National Human Resource Administration and Recruitment:

• Register and arrange for payment of all charges after the approval of the Finance and Compliance Manager, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax)
• Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
• Using the attendance sheets, and under validation of the Programme Coordinator/Advisors, calculate and pay the incentives as per the determined time-table.
• Support Finance and Compliance Manager to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available

Administration / Communication:

• Organizes archiving and filing of all HR and administrative documents;
• Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;

Reporting:

• Prepare a summary of weekly activities
• At the request of the Finance and Compliance Manager, participate in the preparation of financial and donors’ reports.
• Participate in a pro-active way to the improvement of the MdM policies and procedure (general, admin, security…)

Others:

• Be flexible in performing his/her duties
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of the Finance and Compliance Manager
• Independently identify areas of work within the department that require support, and carry out the same

Qualifications

• Bachelor’s Degree in Business, Accounting or comparable degree
• 3 years progressive experience in a similar role
• Fluent in English and Hausa. Knowledge of Kanuri would be an added advantage
• Experience with NGO required.
• Experience with Saga will be an asset.