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  • Posted: Feb 3, 2021
    Deadline: Feb 17, 2021
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    edecins Du Monde - For more than 30 years, Medecins Du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those w...
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    Finance Officer

    Location: Maiduguri, Borno

    Job Description
    Under the supervision of the Finance and Compliance Manager, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:

    • Finance
    • Accountancy
    • Cash and Bank Management
    • Payroll Management
    • General Administration

    Tasks Description
    Finance:

    • Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance and Compliance Manager.
    • Participates to the yearly budget and revised budget construction with the Finance and Compliance Manager and while seeking involvement from the other departments;
    • Support the Finance and Compliance Manager and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed
    • Review all payments requests for completion before they are submitted to Finance and Compliance Manager for payment
    • Provide feedback to programme and support staff on the status of their payment requests

    Accountancy:

    • Ensures the respect of accounting rule set as per MdM standards;
    • Supervises the Finance Assistant to make sure they enter invoices & payments data daily into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
    • Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
    • Checks and complete the filling/stamping of the accountancy documents;
    • Ensures the SAGA entries and complete the month-end accountancy closure (printouts, accounting annexes and SAGA books to be sent to the Finance and Compliance Manager
    • Prepares the bank statements and reconciliation;
    • Supervises the administrative archive on the mission (copies, classify and archive)
    • Support during organizational audit

    Cash and Bank Management:

    • Lead on the Consolidation of the monthly cash request for the Finance and Compliance Manager with input from different departments
    • Works closely with the Logistics Department to ensure the respect of the procurement procedure: checks the administration forms and ensures the proper validation cycle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
    • Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;
    • Ensures the payment and justification of any per diem and transport for employees sent out on the field
    • Controls the bank balance regularly and advises the Finance and Compliance Manager accordingly
    • Requests the bank statements to proceed with month-end accountancy closure
    • Liaise regularly with the bank to be in line with any change of process or requirements

    National Human Resource Administration and Recruitment:

    • Register and arrange for payment of all charges after the approval of the Finance and Compliance Manager, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax)
    • Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
    • Using the attendance sheets, and under validation of the Programme Coordinator/Advisors, calculate and pay the incentives as per the determined time-table.
    • Support Finance and Compliance Manager to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available

    Administration / Communication:

    • Organizes archiving and filing of all HR and administrative documents;
    • Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;

    Reporting:

    • Prepare a summary of weekly activities
    • At the request of the Finance and Compliance Manager, participate in the preparation of financial and donors’ reports.
    • Participate in a pro-active way to the improvement of the MdM policies and procedure (general, admin, security…)

    Others:

    • Be flexible in performing his/her duties
    • Inform immediately the security focal point in case of any security problem
    • Perform other additional duties on request of the Finance and Compliance Manager
    • Independently identify areas of work within the department that require support, and carry out the same

    Qualifications

    • Bachelor’s Degree in Business, Accounting or comparable degree
    • 3 years progressive experience in a similar role
    • Fluent in English and Hausa. Knowledge of Kanuri would be an added advantage
    • Experience with NGO required.
    • Experience with Saga will be an asset.

    Method of Application

    Interested and qualified candidates should send their CV and Cover Letter to: recruitment.nigeria@medecinsdumonde.net Clearly indicate "Finance Assistant - Maiduguri" OR Finance Officer - Maiduguri as the subject of their application.

    Note: Applications intended for this role without this subject will not be treated.

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