Finance Officer at International Medical Corps

MAIN RESPONSIBILITIES:

• Assist the Finance Manager with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures.
• The Finance Officer will be responsible for the Sub ward management include ensuring that all financial reports and supporting documentations submitted to IMC by sub-award recipients are accurate and received in timely manner and in line with sub-award agreement terms and conditions, Ensure IMC Payroll review, and assisting in financial analysis. of IMC company books.
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes.
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities.
• Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.
• Manages the monthly financial closing including accounts payables and accounts receivables of the mission under supervision of the Finance Manager.
• Assist in the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements.
• Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported.
• Oversee training of finance staff and provide technical support to country program and logistics.
• Ensure compliance with internal and donor regulations and procedures, establishing finance and supporting function policies, systems, and procedures, and directing or performing their development, documentation, and implementation.

TRAINING/CAPACITY BUILDING:

• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs. Advocate and plan for professional development of staff.

WORKING RELATIONSHIPS:

• Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary.

REPRESENTATION;

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

QUALIFICATIONS:

• A University Degree in Accounting or Business Administration.
• Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.
• Prove of NYSC Certificate.
• Demonstrated skill of Microsoft Office (Excel, Word and Outlook).
• Minimum of 2 years’ experience in the humanitarian sector
• Experience in working with computerized accounting systems, preferably Costpoint
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Ethical conduct for IMC staffs:

International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported/ by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreement. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agent.

Prevention of Sexual Exploitation and Abuse (PSEA)

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.

Ethical Conduct for IMC Staff

The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.