Finance and Admin Assistant - PBR Cowpea at African Agricultural Technology Foundation (AATF)

Recruitment: International recruitment
Reports to: Director Programme and Commercialization (PDC)

Overall Purpose

• The incumbent will provide support to the finance and administrative unit in Abuja.
• Ensuring day to day financial management functions and general office operations and procedures.
• The Finance and Admin Assistant will work under the guidance and supervision of the Finance and Admin Support Officer.

Duties & Responsibilities

• Support the finance and Admin Support Officer in procurement whilst adhering to donor guidelines and AATF procurement manual.
• Support in allocation of staff personal account transactions and preparation of reconciliations.
• Daily petty cash management and replenishment. Support the necessary systems and procedures to safeguard the Foundation's fixed assets including the maintenance of complete accurate and up to date fixed assets register.
• Undertake annual asset verification.
• Maintain up to date and organized filing system of supporting documentation for accounting records Provide filing support such as filing payment voucher and supporting documents in accounting files
• Coding and entering of receipts in SUN
• Support filing and monthly scanning of financial documents
• Assist in providing and coordinating programmatic information for the AATF projects.
• Assist in ensuring routine servicing of equipment as and when due and keeping maintenance log
• Ensure the proper use of the motor vehicle logbooks and do routine analysis of motor vehicle fuel and repair costs
• Perform errands to the banks and submission of documentations for monthly tax and statutory returns.
• Perform other functions of the area as may be required from time to time
• Provide logistical support to the office and the projects through coordination of hotel, air ticketing, ground ravel, participants' payment and other related meeting and travel services
• Assist in the preparation and/or review of staff travel advance (TA) forms
• Coordinate the replentishment of office supplies and provision of office servics and operations e.g. management of cleaners, oversighting motor vehicle and generator supplies.

Minimum Qualifications & Experience

• Bachelor's Degree in Finance, Commerce, Accounting, Business Administration or other related subjects
• Minmum of ACA, ACCA 1 (Professional stages or near to completion) or equivalent qualificationswould be an added advantage
• Three (3) years' experience in finance;
• Proficiency in use of MS Office Suites preferably MS Excel and MS Word.
• Knowledge of accountiing pacages such as SUN stem, SAGE, Pastewl, QuickBooks, etc;
• Thorough understanding of International Financial Reporting Standards and various regional statutory requirements and their application
• Knowledge of and ablity to work with different financil controls, systems and regulaitons including taxation requirements, financial reporting requirements etc.
• Ability to communicate and interact well with peoo;e of different educational, linguistic, cltural and socio-economc backgronds
• Knowledge of grant acconting and experience in donour funding requirements.

Key Skills & Competencies:

• Knowldge of and ability to work with different financial controls, systems and regulations including taxation requirements, financial reporting requirements etc;
• Strong financial management and accounting skills and business acumen
• Ability to work with different schedules and to meet stringent deadlines
• Ability to work in a multidisciplinary environment
• Good analytical skills
• Ability to maintain high standards of ntegirty; establish straightforward, productive relatonships treating individuals with fiarness and respect.