Facility Management at a Professional Services Firm

JOB DESCRIPTION:

A handy and experienced Facility Manager to coordinate and direct the running and maintenance of our estate facilities. He/she will be responsible for conducting property inspections, developing/maintaining facilities policies and procedures, negotiating with contractors, overseeing staff safety, planning and improving workspaces, inspecting safety equipments, overseeing renovations, ensuring facilities are compliant with regulations and create a comfortable environment for clients.

Responsibilities:

• Responsible for the day to day running of all affairs of the estate.
• Supervising ongoing projects within the estate.
• Maintaining property and technical infrastructure.
• Maximizing equipment life span.
• Inspect buildings structures to determine the need for repairs and renovations.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Control activities like parking space allocation, waste disposal, building security etc.
• Handle insurance plans and service contracts.
• Keep financial and non-financial records.
• Ensuring compliance with regulations.
• Develop and implement working procedures and standards for all premises and estates staff.
• Prepare and maintain work/inspection and testing schedules; standard operating procedures for all maintenance works, inspection and testing of plant, equipment, tools, facilities, vehicles etc.
• Ensure all estates and facilities paperwork is kept secure and up to date.
• Develop and manage an organized purchasing system for all estate and facilities supplies and services.
• Maintain stock records of all equipment and tools used with facilities management.
• Procure goods and services in relation to estates and facilities functions across the sites.

Desired Skills and Qualifications:

• Degree in facility management, engineering, business administration or relevant field.
• Knowledge of basic accounting and finance principles.
• Project management experience.
• Knowledge of health and safety regulations.
• Must have not less than 5 years’ experience in facility management.
• Must have a Technical and operational experience in estate management and good understanding of the facility management organizational structure.
• Must be computer literate and have adequate knowledge of Microsoft Excel

Personal Attributes:

• Good leadership qualities.
• Excellent interpersonal, communication and organizational skills.
• Self-motivated and innovative