Executive Assistrant at Skysill Strategies

RESPONSIBILITIES

Candidates for this role must be passionate, ambitious, highly flexible and smart. He/she will be responsible for the following and more:

• Managing professional and personal schedule of daily administrative duties and completing a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings for the CEO.

• Communicating directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.

• Assisting with ad hoc projects, events, and travel arrangements as needed.

• Organizing all aspects of Executives’ professional and personal lives to facilitate maximum efficiency and productivity of the CEO.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

• Drafting reports, letters of solicitation, proposals on sports events and infrastructures for prospective clients, partners and donors.

• Receiving and screening telephone calls and e-mail messages, recording messages or and providing assistance using independent judgment to determine those requiring priority attention.

• Making recommendations for the CEO with regard to his time management, prioritization, delegation, and organization.

• Communicating with the Executives and coordinating the full life cycle arrangements for their meetings from arrival to departure.

• Maintaining professionalism and strict confidentiality with all materials, and exercising discretion when interfacing with the business.

• Organizing team communications and planning events, both internally and offsite.

REQUIREMENTS

• Bachelor Degree in Business Administration and any other related degree

• 3+ years proven experience as an executive assistant and other relevant administrative support experience.

• The ability to drive and possess a valid driver's license is an added advantage.

• Strong time-management skills and the ability to organize and coordinate multiple projects at once.

• Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.

• Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.

• Ability to organize a daily workload by priorities.

• Expected to work longer hours from time to time as business demands may require.

• Analytical and problem-solving abilities with keen attention to detail.

• Must be able to meet deadlines in a fast-paced changing environment.