Executive Assistant to the MD/CEO at Sagad Farms Limited

SUMMARY OF POSITION:

The Executive Assistant shall perform more than administrative tasks; the position holder will often be the executive’s “right-hand person” who enables them to advance company initiatives and goals. He/she will filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. As the Executive Assistant to the MD/CEO, expect dynamic responsibilities with no one day being the same. Such responsibilities will cut across scheduling, organizing, administrative, operational, and general business development activities. You will prioritize your responsibilities, be hands-on, and liaise with a cross-section of stakeholders internally and externally under the supervision of the MD/CEO.

DETAILED LISTING OF RESPONSIBILITIES:

• Work directly with the Executive to support all aspects of their daily work routine including coordinating, monitoring, and communicating work, projects, and programs with other staff, departments, or stakeholders as needed.
• Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
• Attend meetings, take notes of discussions, organize documents, maintain records, filing and retrieve such records and documents.
• Draft, review and send official communications and documents on behalf of the Executive including but not limited to letters, pitches, presentations, financial spreadsheets, reports, and agenda material.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Undertaking research and reviewing critical information.
• Serve as a liaison between the Executive, staff, and the public. This includes receiving and screening the Executive’s contact channels and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing communication appropriately for resolution whilst responding to emails, answering, and returning phone calls the Executive approves, and following up with such contacts.
• Content curation and Management of the Executive’s Social Media Accounts.
• Engage in strategic business development activities including but not limited to the curation of ideas, lead generation, writing proposals, preparing tender documentation, and curating partnerships.
• Assist the Executive in project planning, prioritization, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Coordinate travel arrangements and errands.
• Any other duty that may be required.

Requirements for the position:

• BSc. /HND in Public Administration, Business Administration or related discipline
• Minimum of 3 years’ working experience as an Executive Assistant or other similar role.
• Experience working in a Rice mill Industry or FMCG Industry, Operations, or Business Development related roles is a plus.
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Organization skills
• Time-management skills
• Ability to multitask
• Highly Analytical
• Ability to pay attention to detail.
• Basic understanding of frequently used computer software and programs
• Other requirements, abilities for the position:
• Administrative support experience.
• Experience meeting targets, negotiation, and assertion skills when dealing with clients.
• Aggressive persuasion, resilience, and business skills.
• Presentation, prioritization and task management skills. .
• Work well under pressure, and with little or no supervision whilst achieving targets.

Description of Benefits:

• Salary and benefits are commensurate with experience and job classification as approved by Sagad Farms Limited.