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  • Posted: Jan 12, 2023
    Deadline: Not specified
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    iHub is an Innovation Centre dedicated to accelerating the application of social capital and technology for economic prosperity. Our mandate is to build a formidable innovation ecosystem with a deeply rooted network, cultivating strategic partnerships and practical industry know-how that can support entrepreneurs and innovators in building thoughtful, rel...
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    Executive Assistant, CEP

    Job Description

    • This is an exciting opportunity to provide executive level administrative and project support and facilitate project deliverables within the Creative Economy Practice at CcHUB.
    • The selected candidate will contribute to the efficiency of the practice by providing support to the Managing Partner to deliver on a range of requirements including calendar, correspondence and stakeholder management as well as in developing reports and presentations.
    • The ideal candidate will be fluent in English and French and have previous experience in a similar role.

    Key Responsibilities
    Calendar, Correspondence and Meeting Management:

    • Calendar management for Managing Partner calendar as well as for team meetings and activities and maintaining and updating calendars, schedules, and contacts
    • Managing and responding to straightforward correspondence on behalf of the Managing Partner and the practice and produce draft replies for more complex issues
    • Management of documents and files as required
    • Communicating with internal and external stakeholders on behalf of the MAnaging Partner and the practice
    • Ensuring meetings are set up with appropriate video conferencing technology or equipment

    Research and Documentation:

    • Conducting research and producing a range of outputs and documents like short reports, presentations and speeches focused on the Creative Economy.

    Admin and Project Support:

    • Providing general administrative support, such as maintaining files, ordering supplies, and making copies, handling expenses, invoices and processing reimbursements
    • Assisting with special projects as assigned
    • Planning and organising events, such as conferences and meetings

    Qualifications

    • A University Degree in a relevant field or relevant certification are desirable
    • At least three years administrative or executive assistant experience, or relevant work experience in a fast-paced office environment
    • Have a broad range of people and organisational skills, exceptional communication skills and an ability to work with a wide range of people
    • Are a confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
    • Have sensitive and diplomatic management of multiple levels contacts with a high level of professionalism and confidentiality
    • Strong organisational and time management skills
    • Excellent verbal and written communication skills
    • Proficiency in Microsoft Office and other relevant software
    • Strong attention to detail and ability to multitask effectively
    • Professional demeanour and ability to interact with people at all levels of an organisation
    • Knowledge and understanding of office administration best practices and etiquette
    • Experience with calendar management and scheduling
    • Strong problem-solving and decision-making skills
    • Ability to work independently and take initiative
    • Strong Customer service skills and ability to manage stakeholder's expectations
    • Be bilingual in English and French ideally
    • Experience in a Creative Economy sector like film / television / media or music is desirable.

    Method of Application

    Interested and qualified? Go to iHub on jobs.smartrecruiters.com to apply

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