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    • Executive Assistant at BluePro HR Consulting Services Nigeria Ltd

    Posted: Jan 24, 2023
    Deadline: Not specified
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  • Executive Assistant

    Our client, an indigenous Company with holdings in Maritime, Agriculture, Oil & Gas is looking for an astute, focused, and energetic individual to work with the Executive Director.

    JOB IDENTIFICATION

    Division/Department: Office of the Executive Director (ED)

    Location: Lagos (with flexibility to travel at short notice)

    Reference Indicator: BLP/EA/LAG 2023

     

    ORGANISATIONAL RELATIONSHIPS

    Directly Reports To: Executive Director

    Supervises: Nil

    JOB SUMMARY/CONTEXT

    The Executive Assistant to the ED will be responsible for completing a broad variety of administrative duties to facilitate the Director’s ability to effectively lead the organization, including assisting with special projects; producing complex documents, reports, and presentations; taking notes at meetings and providing general assistance daily. The preferred personnel will act as the point of contact between the ED and internal/external customers, handling his responsibilities with utmost discretion and strict confidentiality.

    DUTIES AND RESPONSIBILITIES

    The core duties and responsibilities of the Executive Assistant to the ED are as follows:

    • Manage the ED’s calendar, including making appointments and prioritizing the most sensitive matters.
    • Update and manage the ED’s documents through an efficient filing system.
    • Monitor, screen, and respond to incoming and outgoing communications such as enquiries and requests.
    • Update the ED on outstanding tasks to ensure progress to deadlines thereby keeping projects on schedule.
    • Handle minor financial & accounting matters for the ED with confidentiality. 
    • Meet and receive guests/visitors in person or on the telephone, answering or directing inquiries on behalf of the ED.    
    • Handle travel and accommodation requirements for the ED, occasionally, traveling with the ED on official assignments (if need be) to provide general assistance as needed.
    • Arrange travel cash in advance, prepare itinerary, trip file and supplies, expense report tools for the ED, Complete expense reports after trip.
    • Liaise with HODs to gather information and reports required by the ED; and carry out his general instructions. 
    • Handle legal related matters for the organization in conjunction with other related parties.
    • Liaise positively and professionally with colleagues and visitors.
    • Participate in other activities at the discretion of the Executive Director.

    COMPETENCY PROFILE

    Our ideal candidate should have the following competencies:

    • Good understanding of the maritime, oil & gas and agricultural industries within Nigeria and globally is an advantage. 
    • Excellent oral and written communication skills and ability to professionally represent the ED’s office.
    • Very strong numerical and communication skills.
    • Ability to manage complex projects and multi-task efficiently.
    • Excellent organizational skills.
    • Strong attention to detail and accuracy.
    • Must be proficient with MS Office applications (this may be tested during the selection process).
    • Ability to think ahead and anticipate needs before they arise. 
    • Ability to exercise discretion in dealing with confidential or sensitive matters. 
    • Confident and able to work with own initiative and limited supervision. 
    • Able to handle personal matters/ assignments as assigned by the ED. 
    • A male candidate is preferred. 

    EDUCATION / EXPERIENCE

    • Bachelor’s degree in Accounting, Economics, or related field. A master’s in business administration (MBA) or related field is an added advantage.
    • Minimum of 4 years’ experience in an Executive assistant/PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (essential). 
    • Experience in diary management and with conducting research.
    • Experience successfully working with a C-suite level executive (essential). 

    Method of Application

    Interested and qualified candidates should forward their CV to: blueprohr@gmail.com using the position as subject of email.

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