Company Secretary & Head Of Legal  at JMG

Duties 

Company Secretary Role 

Responsible  for  organizing,  administering,  and  management  of  the  company’s secretariat, including but not limited to, the following: 

• In  consultation  with  the  Chairman  of  the  Board  and  the  Managing  Director, the convening of Annual General Meetings and Board of Directors Meetings by issuing  proper Notices of Meeting to qualified members  
• The development of minutes of the meetings in a professional manner  
• The distribution of minutes of those meetings to qualified members 
• The filing of the Minutes and Notices in the Minutes Book the Company. 

Responsible  for  the  opening  and  maintaining  of  Statutory  Books  of  the  Company, namely; 

• Register of members (shareholders) 
• Register of Charges 
• Register of Directors/Secretary 
• Register of Debenture Holders 
• Minutes Book 
• Has the duty of ensuring compliance by the company with statutory and regulatory requirements. 
• Renders proper returns to the Corporate Affairs Commission and other statutory agencies. 
• Carry out such administrative or other secretarial duties as may be directed by the Directors or Board. 
• Providing relevant inputs in the development of various corporate policies as may be necessary for the Company.  

Legal Adviser Role 

• Proffer legal opinions and advice to all the Departments including the HR, Credit 
• Control, Maintenance, Sales and major organs of the Company. 
• Negotiate, prepare and review standard templates for agreements 
• Efficient case management of civil and criminal cases 
• Responsible for the appointment, supervision and regular review of the performance of external solicitors and debt collectors 
• Managing litigation, legal disputes and liabilities arising from contractual and other  relationships with the company, driving and instituting strategies and practical legal 
• solutions to disputes and effectual legal defense while upholding the Company’s legal position 
• Review of court processes and liaison with external solicitors to prosecute cases for or  against the Company 
• Coordination of all settlement meetings 
• Responsible for recovery of debts referred to the Legal Department 
• Working with various heads of departments to determine the best redress or response  to a dispute 
• Participation in all forms of investigation (external and internal) 
• Managing and tracking expenditure under the litigation budget 
• Advise on all new laws and regulations and their impact on the business 
• Develop and monitor corporate compliance database on the legislation and  regulations that impact the business. 
• Take up IMS responsibilities such as reporting unsafe act, condition, or procedure in the workplace, participating in fire or emergency drill at work, participating in  incident reporting and investigation when necessary and adherence to Company policies 

Minimum Requirements 

• Graduate in Law or equivalent. Master’s Degree is a Plus.
• Min 10-12 years of proven experience as a Legal Officer or similar jobs in a complex unionized business environment.