Cashier (Finance & Administrative Assistant) at GIZ Nigeria

Background
GIZ. Solutions that Work:

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020).
• GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Programme

• On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is implementing the Programme, ‘Social and Economic Participation of Returnees, IDPs and Host Population in North-East Nigeria’ (SEPIN). The main objective of the programme is to improve the economic and social participation of returnees, internally displaced persons, and vulnerable members of host communities in Adamawa State in a gender responsive way.
• Adopting an integrational approach, the programme contributes to SDGs1, 2, 5, 10 and 16 in accordance with the ‘leave no one behind’ principle and hopes to complement the humanitarian response to the crisis in the Northeast by going beyond a humanitarian short-term approach and focusing on a more long-term development perspective, through the institutionalization of gender responsive participatory planning and provision of livelihood support.
• Addressing the situation of IDPs, returnees and the host population, the Programme is primarily implemented at LGA and community level to ensure direct benefit for the target groups. Through the Community Development Planning (CDP), the Programme hopes to strengthen the relationships between local communities and community leaders, government institutions and civil society. Simultaneously, the Programme hopes to build the capacities of local and state governments as well as civil society and community-based organizations for improved service delivery.
• Alongside the CDPs, the Programme will set up and consolidate spaces and mechanisms where women can meet to engage in dialogue to identify problems, needs and priorities and voice their concerns to the leadership of their communities. The gender and governance interventions will be supported by livelihoods activities in the agricultural sector. Here the focus is on group initiatives, which will give access to markets and improve conditions for economic participation.

Responsibilities
The Cashier is responsible for:

• Financial administration in accordance with GIZ standard procedures.
• Effective assistant with the staff of the project admin and finance team.
• Cash withdrawals and deposits at the bank.
• Assist with the project Accounting and finance filling.
• Ensure compliance and control over processes and procedures.

Tasks as Senior Governance Advisor:
The Cashier performs the following tasks:

• Monitors income, expenditure and the monthly bank reconciliation statement.
• Handles cash and bank transactions.
• Keeps track of transactions and record daily on the project WINPACCS system.
• Reports regularly to the project Accountant and/or the Finance Manager.
• Prepare monthly financial reports (cash and bank) for submission to Project/Country Office.
• Assist with checking of invoices and receipts submitted by suppliers, consultants and other partners.
• Check all travel advance and settlement of travel claims.
• Follow-up with open items.
• Settlement of WHT to the appropriate authority.
• Assist in preparation of Internal control.
• Procurement support through bid opening protocols and other tender processes.
• Filling of documents in refence files in line with GIZ’s filing rules.

Other Duties / Additional Tasks:
The Cashier will assist the team in performing the following additional tasks:

• Inventory.
• Labelling of office assets.
• Annual inventory stock taking.
• Other duties and tasks at request of management.

Required Qualifications, Competences and Experience
Qualifications:

• University Degree from a recognised institution (Qualification in Business Administration, Finance or Accounting or similar area is desirable).

Professional Experience:

• 1 - 3 years professional experience in a comparable position.
• Prior experience with GIZ will be considered an asset.

Other Knowledge, Additional Competences:

• Willingness to upskill as required by the tasks to be performed corresponding measures are agreed with management.
• Good communication skills.
• A good team player who is willing to take on responsibility.
• A positive attitude and enthusiasm.
• Discipline and punctuality, resilience and patience.
• Readiness to learn and take on other tasks cheerfully.