Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Mar 21, 2022
    Deadline: Apr 4, 2022
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    ActionAid works with poor people in over 40 countries across the world. Our goal? To end poverty. We believe in doing things differently. We know that with the right opportunities, poor people will find their own solutions - and build new lives. ActionAid Nigeria commenced programmatic operations in January 2000 after a Country appraisal which found poverty...
    Read more about this company

     

    Administrative Officer

    Overall Purpose

    • The Administrative Officer who reports to the Director, Organizational Effectiveness will be responsible for providing front office, stores, administrative and secretarial support to the organisation.
    • S/he will be responsible for receiving visitors, giving sound response to inquiries, managing mails, answering and screening telephone calls.
    • S/he is to ensure the implementation of AAN policies and procedures in collaboration with the other members of the HROE team and the entire organisation.
    • S/he will also manage physical and electronic reference documents for AAN by maintaining documentation, filing systems and contact data base.

    Specific Responsibilities

    • Maintain a welcome and professional environment and handle/direct all visitors and enquiries appropriately.
    • Ensure the report and attendance of General Staff meeting are collated and properly documented.
    • Work with colleagues to establish & maintain relationship with suitable hotels across the country and manage all organizational hotel reservations.
    • Provide logistics for staff retreats and programme meetings; and ensure adequate communications for the events
    • Manage AAN store ensuring adequacy of materials required for day to day running of the office/programmes and proper documentation of all expenses involved.
    • Support organisational procurement processes
    • Manage and maintain a First Aid box in accordance with AAN’s Health and Safety policy.
    • Contribute to the development, implementation and interpretation of the Administrative policy
    • Ensure a hygienic and clean office environment
    • Supervise the office security guards and cleaners
    • Ensure welcome pack and other documents relating to travels and logistics are updated and shared
    • Provide support on recruitment processes within HROE unit.
    • All other responsibilities assigned by Line Manager.

    Key Working Relationships

    • Internal: Entire AAN staff
    • External: Service providers, Partners and other stakeholders.

    Requirements
    Essential:

    • First Degree in Social Sciences or Arts / Humanities.

    Desirable:

    • Membership of relevant professional institute.

    Experience:
    Essential:

    • Minimum of three years’ work experience in Front Desk management and Office administration or a related function.
    • Experience in store management.
    • Experience supporting procurement.
    • IT literate with excellent knowledge of Excel & word (MS Office in general).

    Desirable:

    • Experience in working with international development of NGO agencies.

    Skills and Abilitie:

    • Fluency in spoken and written English language
    • Highly numerate
    • Excellent planning and prioritisation skills
    • Excellent (proven) interpersonal, oral and written communication skills
    • Multi-tasking skills
    • Negotiation skills
    • Experience of designing and co-ordinating training/meetings
    • Strong analytical/problem solving skills.

    Personal Qualities:

    • Creative and takes initiative.
    • Able to work effectively in a diverse team environment
    • Good motivator of others
    • Willing to work additional hours at crucial times.
    • Team player.
    • Self-motivated person able to work with minimum supervision
    • Effectively promote AAN’s mission values, and objectives.

    Method of Application

    Interested and qualified candidates should complete the Application Form below and send in an MS Word attachment to: Vacancy.Nigeria@actionaid.org using the Job Title and Location eg: "Administrative Officer - Abuja" as the subject of the email.

    Build your CV for free. Download in different templates.

  • Apply Now
  • Send your application

    View All Vacancies at ActionAid Nigeria Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail