Administrative Intern at Norwegian Refugee Council (NRC)

Webcruiter ID:4201566144
Location: Abuja
Employment Type: Contract
Duration: 6 months
Commencement: March 2020
Percentage of full-time: 100

Duties and Responsibilities

• Adheres to and supports the implementation of NRC policies and procedures, handbooks and guidelines.
• Ensure adherence with NRC policies and guidelines
• Participate in the Implementation of the NIF activities through supporting in the facilitation of training, information sessions, and counseling sessions
• Learn and understand the proper filing of documents as required
• Assist in the distribution of materials according to procedures
• Ensure and maintain transparency in the implementation of assigned activities.
• Perform any other duties as requested by the NIF Director and NIF team:
  • Logistics processes, procurement, warehousing, ICT, assets management, fleet management
  • HR/Admin processes
  • Finance processes - documentation of processes, compliance issues
  • Staff safety and security - first aid, security information sharing, behavior in insecure environments, standard operating procedures
• Support INGO Forum Secretariat in communications, information management, and coordination, as needed
• Ensure drafting and update of INGO Forum documents and correspondence.
• Maintain and update INGO Forum Calendar of key dates, events, contact list, and other documents
• Assist in organizing all logistics for training, workshops, events, and other INGO Forum activities including flight bookings and procuring office supplies
• Take meeting minutes and circulate to identify recipient lists as and when required.
• Provide required support to communications personnel to produce monthly context – compilation of articles, links to relevant media reports, assessments, newsletters, etc from identified key sources

Qualifications

• Bachelors' degree in Social Science, Management or any relevant field
• Excellent communication skills – written and spoken – in English required
• Must be a graduate from a reputable university
• Must have a minimum GP of 3.5
• Must be willing to work as a team member and take direction
• Computer literacy in Microsoft Office applications
• Must be able to learn and work under pressure

Personal Qualities:

• Handling an insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Ability to work under pressure, independently and with limited supervision.
• Highest standards of ethics and integrity
• Communicating with impact and respect
• All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We can offer

• Commencement: March 2020
• Duration: 6 months
• Salary/benefits: According to NRC’s general directions.
• Duty station: Abuja with frequent travels. Travel outside Abuja is dependent on changing security conditions, especially for certain roads in the area.
• An approved health certificate will be requested before the contract start.