Senior Administrative Officer at International Rescue Committee (IRC)

Location: Maiduguri, Borno

Scope Of Work

• The Senior Admin Officer is responsible for ensuring efficient and effective management and planning of administrative functions for the Nigeria program based in Maiduguri, Nigeria.
• He/she is also responsible for maintaining and increasing the performance quality of the Admin team and ensuring stakeholder satisfaction by exercising service-oriented practices.

Responsibilities

• Oversee administrative support services and provide general administration assistance e.g. setting appointments, scheduling meetings, event management.
• Support the planning and organization of conferences, meetings and workshops
• Utilize Master Purchase Agreements (MPAs) and Master Service Agreements (MSAs) established by supply chain.
• Establish and manage inventory control for communal office supplies, stationery and other admin consumables; distribute items on request through a formal requisition process; assess and monitor consumption to avoid waste and losses.
• Utilize lease agreement for IRC’s Office and guesthouses in all states.
• Take active part in the budgeting and financial planning for all administrative expenses;
• Supervise and support staff directly involved in the management and administration of guesthouses.

Key Working Relationships

• Position Reports to: HR Coordinator
• Position directly supervises: Admin Officers and Assistants
• Indirect Reporting: none
• Other Internal and/or external contacts.
• Internal: IRC Nigeria Staff
• External: none

Job Requirements
Education:

• Bachelor degree in relevant field
• Work Experience: Approximately 3 years of relevant experience
• Demonstrated Skills and Competencies:
• Professional HR & Administration experience preferably with an INGO.
• Strong sense of personal integrity.
• Attention to details.
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
• Team work skills.
• Language: English must

Work Envirnoment

• Security level orange. The situation in Maiduguri, Borno remains unpredictable; there is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.