Head of Administration at Institute of Chartered Accountants of Nigeria (ICAN)

Department: People & Change Nigeria
Job type: Permanent
Closing date: 31-Jul-14
Location: Lagos
Reference Number: 130-PEO00141

Key Accountabilities
? Initiates and coordinates the implementation of approved administration policies and procedures
? Works with the Director of HR & Admin to identify and advise management on analysis of the demand/forecasts on office space, work tools, facilities, maintenance and other procurement needs of the different office locations and departments
? Manages the provision of general support services, including dispatches, cleaning and upkeep of office premises and official residences
? Prepares and manages contract agreements with the Institute’s contractors, in conjunction with the legal department to ensure value for money and minimise liability exposures
? Reviews and processes the procurement needs and supporting documentation of various departments through the appropriate committees
? Supervises the maintenance and repair of the Institute’s infrastructure, vehicles and equipment
? Supervises the activities of security service providers to ensure effective security of life and property, guided by defined service level agreements and standards to ensure value for money
? Oversees the activities of the Admin department and ensures proper reporting to the Director, Admin & Human Resources

The focus of this role is to ensure availability and functionality of the Institute’s facilities, working tools and equipment to support effectiveness of operations. The position reports to the Director (HR & Admin).

Skills/Competencies

• The position requires excellent planning, negotiation, procurement and office management skills.
• The job also demands strong customer service, interpersonal and communication skills with a good result oriented disposition.
• The ideal person must have good knowledge of inventory, office operations and contracts management and be able to work under pressure and pay attention to details, with good analytical skills.
• Proficiency in the use of relevant computer applications and ability to maintain proper records and prepare reports are also essential skills for this role

Education/Experience
• B.Sc./HND Business Administration
• A Masters is an advantage
• Minimum of 10 years relevant post professional qualification experience