Supply Chain Officer at Danish Refugee Council (DRC)

Location: Mubi, Adamawa
Contract type: National contract

Overall Purpose of the Role

• Provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Key Roles
Fleet Management:

• Provide day-to-day supervision to Supply chains Assistants and drivers to ensure all the vehicles are properly cleaned, road worthy and utilized as per the organization’s polices and maintain documentations.
• Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorized transportation requests.
• Ensure issues related to maintenance are reported immediately to the Area Manager and to owner of the vehicle if hired.
• Ensure that copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports exist in appropriate files for each month and all data are captured and reported.
• Ensure fuel for vehicles and generators is well managed following DRC procedures.

Assets Management:

• Maintain the records of Assets, Equipment for Mubi office in line with the Assets recording system for the country programme.
• Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the DRC policy.
• Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Supply chains Manager and to the Area Manager.

Inventories and Stock Management:

• Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores in Mubi are well maintained.
• Ensure that the movement of inventories To or From the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.
• Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
• Ensure stock movement documentations are updated and stock reports are produced on time.
• Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.

Power Systems Management:

• Ensure all power generation equipment, electric appliances and power systems are well maintained
• Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Supply chains Manager.
• Monthly reports of use and maintenance are produced and submitted to the Supply Chain Coordinator and Area Manager.

Transportation:

• Arrange for transportation of goods as required and ensure accurate documentation maintained.
• Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
• Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.
• General Work and Filing
• Implement standard DRC supply chains systems and procedures
• Provide training and support to other supply chains colleagues when requested.
• Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
• Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for supply chains operations.
• Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

General Work and Filing:

• Implement standard DRC supply chains systems and procedures
• Provide training and support to other supply chains colleagues when requested.
• Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
• Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for supply chains operations.
• Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.

Key Requirements
Education:

• Bachelor's Degree or higher Diploma in Supply Chain with relevant professional certification.

Experience:

• 2-5 years’ experience in supply chains, including procurement, supply chain, fleet management & inventory.
• Knowledge & experience of dealing with service providers and contractors’ management.
• Excellent computer skills in MS Word & Excel.

Desirables:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Understanding and experience of security management.
• Experience from working in an (I)NGO

Languages:

• Fluency in written and spoken English. Fluency in local spoken languages (Hausa, Kanuri & Hausa)
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns