Secretary, Commercial & Strategy at Hobark International Limited (HIL)

Req I D: Req-1367

Description

• Process all Mission Orders, flight tickets follow up and distribution for Resident Personnel
• Follow up Resident Personnel planning and weekly signature
• Prepare and retire expense notes for Personnel in the department
• Follow up Immigration / Green Card issues with the immigration Team
• Supervise, handle, sort and dispatch incoming and outgoing correspondences
• Format and assign chrono numbers to letters and dispatch accordingly
• Receive and confirm that all documents are in order before presenting them for signature
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all Gas Commercial personnel when required
• Liaise with media team when required to ensure Gas Commercial visibility
• Coordinate departmental driver for maximum efficiency
• Organize order and storage of appropriate office supplies and maintain good records with Admin Assistant
• Purchase and manage Gas Commercial secretariat refreshments
• Manage meeting rooms requests for the department
• Manage floor cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for Gas Commercial contractors

Qualifications

• Secretarial staff with 3-5 years experience in secretarial duties
• Good computer skills, Good work organization,
• Excellent communication skills

Primary Skills:

• Administrator, Secretary, BSc, Business Management, Engineering, EPC, MS Office, MS Power Point, Oil & Gas, Operations.