Procurement Officer at African Field Epidemiology Network (AFENET)

Duration: One Year

Job Description

• Provide support to the procurement function at AFENET in accordance with the organizational procurement procedures from procurement planning to close-out.
• Provide expert advice and guidance to staff concerning planning and forecasting their procurement needs periodically.
• Ensuring custody of the Organization’s procurement procedures and providing platform for dissemination of the same to the clients.
• Attend and respond to vendor and client questions
• In charge of leading, checking and preparing of specifications, terms of reference and statement of requirements in liaison with user departments.
• Offer assistance in designing and issuing of Requests for Quotations or Requests for Proposals.
• Ensure evaluations of bids and make recommendations to the procurement committee and users.
• In liaison with the Stores personnel verify deliveries for quality and quantity certification of the deliveries.
• Ensure custody and filing of purchase orders, agreements and all relevant procurement records.
• In charge of monitoring of contractor/vendor performance to ensure compliance with the requirements, all terms and conditions.
• Carry out periodical inventory and asset audits for the Organization’s property.
• Work with the Senior Procurement Officer in evaluation of vendor offers for submission to the respective procurement committee for consideration for award.
• Ensure and follow up all purchase requisitions and offers to vendors are processed and payments made to the suppliers and vendors.
• Obtain all information input and prepare regular and timely Procurement reports and other necessary inventory records for assets, periodical donations to the organization and stock takings.

Qualification And Requirements

• University degree in Procurement and Supply Chain Management, Business Administration.
• A minimum of at least five (5) years’ experience in procurement and supply chain management in a busy reputable organization.
• Sound knowledge of Procurement regulations and procedures.