National Finance Manager at ACTED Nigeria

Details:
In light of the displacement in the north-eastern part of Nigeria, ACTED is up scaling its activities in Borno to respond to the humanitarian needs. ACTED is therefore looking for an Area Finance Manager to support its operations in the most affected Areas.

About the job
The Area Finance Manager is in charge of ACTED’s accountancy at the Country level and of the financial reporting to donors.

The main duties and responsibilities for the role include:

General objectives

• Respect and follow-up the ACTED’s financial procedures;
• Produce financial information in the proper format to ACTED Paris and ACTED Nigeria;
• Financial Reporting of ACTED’s projects to donors;
• Ensure an efficient flow of information with Paris and the areas.

General Responsibilities
The Head of Finance is accountable for the true and fair accountancy of ACTED Nigeria.

Key responsibilities
Accountancy:

Accountable for ACTED Nigeria’ accountancy;

• Respect and follow up of ACTED’s accountancy procedures: verification and filing of documents (logistics and finance with right signatures and scenario), allocation of expenses, vouchers registration, balance checking, verify and compile monthly accounts from each base, review of HR TITANIC and tax payments;
• Ensure an on-time and efficient flow of information with HQ and area level:
• Communicate accounts on a monthly basis to Coordination and HQ (TITANIC, ATROCE);
• Respect SAGA procedures and deadlines.

Treasury:

• Open/close bank accounts on the authority of the General Delegate;
• Oversee the management of bank accounts: follow transfers, check balances, check authorized visas;
• Supervise the management of safes and cash: available amount, balance checks;
• Prepare the monthly cash-flow needs for projects and bases and communicate cash request to HQ.

Budget Management:

• Financial accountability of ACTED’s projects implemented in Nigeria;
• Financial follow up of ACTED’s projects implemented in Nigeria: BFUs, allocation tables, ACT and running costs follow up;
• Financial analysis of ACTED’s projects implemented in Nigeria: analyse gaps between planned budgets and actual expenses, anticipate financial risks;
• Ensure an on-time and efficient flow of information with HQ and Country Coordination;
• Develop project budgets for proposal according to needs and donor constraints;
• Draft financial reports respecting contractual deadlines.
• Produce allocation tables for national staff, international staff, premises, and vehicles in consultation with coordination and logistics

Financial Report:

• Ensure an on-time and efficient flow of financial report to the donors community;
• Follow up of financial report with the HQ and donors: draft financial reports respecting contractual deadlines;
• Supervise the preparation process of Internal / External Audits of donor at required time.

Department Follow Up:

• Update the organogram and ToRs of the finance department according to the mission development;
• Oversee and manage all finance staff at country and base level; review finance documents for each related staff and ensure accuracy
• Develop relevant management procedures within the team;
• Organizing every three month a refresher workshop;
• Ad hoc training of finance personnel.
• documentation of costs/expenses allocations within the documentation;

About you
All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

Moreover, we also expect the following:

Essential

• Master degree minimum in Finance or related area
• 3+ years of solid experience in financial management and monitoring systems, preferably of large development/Emergency programs, possibly complemented by academic expertise
• Excellent financial and analytical skills
• Excellent communication and drafting skills for effective reporting on program financial performance
• Ability to operate Microsoft Word, Excel and Project Management software
• Experience With Saga Accountancy Packages

Desirables

• Ability to manage a financial/monitoring team and demonstrate leadership
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts
• Ability to operate in a cross-cultural environment requiring flexibility
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset
• Fluency in English required – ability to communicate in local languages an asset
• Be willing and able to be based and travel regularly within remote areas or unstable security environments, where services are limited

We offer

Contract length: 5 months, with possibility of extension

Level: C-1 (national contract)

Start date: ASAP