Office Manager/Management Support at Farmforte

Job Description

• We are looking for an exciting person to manage the administrative operations of the company.
• The ideal candidate has strong writing, organizational, people, and project-management skills.
• He/She can easily adapt and flourish in a start-up and fast-growing environment.
• The successful candidate must be a natural leader, proactive, creative, entrepreneurial and efficient.
• The successful candidate will design, plan, execute and track progress towards the execution of a robust communications plan in a timely manner.

Responsibilities

• Serve as the point person for office manager duties.
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Manage office A budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the on-boarding process for new hires.
• Address employees queries regarding office management issues e.g. stationery, Hardware and travel arrangements.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Provide administrative support to management team

Requirement, Skills & Experience

• Bachelor's degree in Business, Social Sciences or other relevant field from a reputable university.
• Experience: 2-4 years
• Proven experience as an office manager, Front office manager or Administrative assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS office MS Excel and MS Outlook, in particular
• Hands on experience with office machines e.g. fax machines and printers.
• Familiarity with email scheduling tools, like Email Scheduler.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.