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  • Admin and Finance Coordinator at Terre des hommes Foundation (Tdh)

  • Posted on: 16 April, 2018 Deadline: 12 May, 2018
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  • Terre des hommes (Tdh) is a child relief Non-Governmental Organization with a presence in over 30 countries of the world and more than 90 projects. Our goal is to make a significant and lasting difference the lives of children in need.

    Admin and Finance Coordinator

     

    Position Start Date: 1st of June 2018

    Duration: 6 months, more if funding available

    Location: Maiduguri - Nigeria

    Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

    Contractual conditions:

    Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

    Context:

    In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe. Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.

    Main responsibilities:

    Manages and organizes the administrative, HR and financial department of the delegation and bases (administration, accounting, financial management) in close collaboration with the Country Representative, the HQ. S/he is the direct interface between the delegation and the headquarters and/or field financial partners as regards financial reporting.

    In his/her role of Foundation representative, the Coordinator reports to the Country Representative and provides multi-base, multi-sponsor and/or multi-partner supervision and follow-up for the projects. S/he is responsible for the implementation of the strategy and the development and managerial coordination of the Admin, HR and financial teams under his/her responsibility.

    S/he is able to make independent decisions and actions in his/her field of activity.

    S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard

    Fonction details:

    Manages the programme's financial resources

    Aim: To ensure on-going sound financial management that complies with internal procedures and with the guidelines of financial partners

    Activities:

    • Ensure the spread, adherence and monitoring of Tdh’s procedures
    • Define and elaborate the budget proposals
    • Provide the programme's global financial monitoring (by Finance Management Tool)
    • Guarantee high quality accounting
    • Monitor the high quality cash management between the HQ and bases, in accordance with security considerations and program needs
    • Ensure compliance with financial rules in the management of the programme's main partnerships
    • Ensure that each budget holder has received adequate training for managing their budget and codifying expenditure correctly
    • Manage and facilitate external audits, internal control and fraud prevention

    Activities specific to institutional donors:

    • Ensure the spread, adherence and monitoring of the donor procedures
    • Lead the production of budget forecasts, the implementation and monitoring of the programme's budget and reporting
    • Produce correct and timely financial information to complete proposals and financial reports
    • Facilitate the establishment of country strategy by making the financial information and analysis available

    Implement the programme's HR strategy and ensure implementation of HR processes.

    Aim: equitable treatment of staff and efficient HR management in support of the programme

    Activities:

    • Define the Human Resource’s Policy, including pay, social and training aspects
    • Define and implement the corresponding HR processes
    • Manage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staff
    • Ensure that the HR policies are respected
    • Ensure the administrative management of programme staff
    • Ensure the management of medical evacuations for expatriate staff and the management of accidents and serious incidents

    Manage the programme's administrative team

    Aim: Develop the team's autonomy and performance

    Activities:

    • Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports
    • Organize and run information and coordination meetings
    • Manage direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validate
    • Disciplinary procedures with the country representative
    • Oversee the team's career development: define training needs and provide guidance on professional development
    • Offer the technical support to Finance Managers in the bases, on day-to-day basis and through field visits

    Guarantee compliance with the programme's administrative and legal framework

    Aim: TdH presence is secure from a legal standpoint

    Activities:

    • Guarantee the correct archiving and security of the organization’s documents (paper and digital)
    • Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required (lawyers, employment inspectors, etc.)
    • Keep a watch on NGO groups, take part in the activity of networks on legal and HR aspects
    • Follow up partnership contracts and ensure they comply with internal rules and donor obligations

    Other:

    Values:

    • In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance
    • Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)

    Profile:

    Competencies:

    • Professional diploma or university degree in Accounting, Business Administration, Economics or Audit
    • Previous experience with an NGO is mandatory
    • At least 3 years of experience in a similar position
    • Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
    • Knowledge of SAGA

    Skills:

    • Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context

    Languages:

    • Fluent in English (written and spoken)
    • Knowledge of French is an asset

    Child Safeguarding Policy:

    • Raising awareness within the Foundation on violence against children
    • Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
    • Reducing the risk of child abuse by selectively recruiting employees and others
    • Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

    Method of Application

    Please postulate on our website:

    https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1073&idpar...

    We will only consider complete online applications corresponding to the required profile.

    Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.

    If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

    If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

    Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

    The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

    What is Terre des hommes: https://vimeo.com/253387235

    How to apply:

    We will only consider complete online applications corresponding to the required profile.

    Interested and qualified? Go to Terre des hommes Foundation (Tdh) career website on tdh.luceosolutions.com to apply

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