Assistant Finance Manager - TB Grant at TB Network Nigeria

Reports to National Coordinator

General Responsibilities
The position will support the Program Manager for managing all the financial, logistics, and administrative support functions for the project including the following:

• Provide support for effective and efficient budget management of the project.
• Review procurements and purchases process to ensure compliance to organizational policies and donor rules before payment to vendors. Carryout proper checks of vendor profiles before engagement.
• Prepare monthly staff payroll for review by Program manager and approval by the National Coordinator
• Monitor the expenditures and reports (including budget tracking, investigation of variances etc) to the Program Manager and National Coordinator to ensure that program funds are utilized appropriately.
• Review retirements and attached documentations, ensure compliance with regulations and timely submission of retirements and correct documentations.
• Report to management regarding the remaining funding available for ongoing/executed projects
• Provide on-the-job orientation and training to the organization staff on cost-effective management.
• Supervise the admin and finance team and management of petty cash system
• Carryout any other duties as assigned by the National Coordinator
• Process all approved payments in line with standard practices with appropriate supporting documents
• Ensure timely preparation of payment vouchers and checks.
• Daily posting of financial transactions in QuickBooks and maintaining financial records.
• Provide administrative and technical support to the Finance team to ensure that all advances are retired and reports are prepared and submitted on a timely basis.
• Assist in providing logistics support to workshops and meetings and handles electronic payments of participants at workshops.
• Provide support for preparation of financial reports as at when due (monthly, quarterly, etc.) and submitted to donor.
• Carry out banking transaction and recording of daily lodgments and withdrawals.
• Assist timely remittance of staff pension to pension scheme managers.
• Ensures timely remittance of staff tax deduction to Federal and State Inland Revenue Boards.
• Supervise timely filling of retired payment vouchers with supporting documents.
• Assist with contacts with Federal Inland Revenue Service to facilitate collections of Withholding Tax Credit Notes.
• Support internal and external audit of project.

Qualifications

• A minimum of HND/B.Sc. Degree in Accounting and must be qualified chartered accountants- ACA/ACCA/CPA
• Must also have at least three years working experience with Non-Governmental organizations, with strong skills in Microsoft Word, Excel and QuickBooks, good analytical, interpersonal, and communication skills
• Experience in managing Global Fund grants and familiarity with Nigerian NGOs contractual procedures.
• A good knowledge of internal control systems, financial audit processes, grant management systems and accounting procedures for Global Fund projects is essential.