Administrative/ Finance Officer at Nicole Sinclair Consulting

 The client is from the telecomunications industry. This role provides general administrative and day-to-day operational oversight and support to the executive management. Functional areas of responsibility include office management, the role is also a finance position and will also have accounting responsibilities
Responsibilities

Administration

• Assist  in the day to day operations of the organization
• Provide general administrative support to the office, including preparing correspondence, processing travel, and monitoring the budget
• Organize special events, including the scheduling of meetings
• Take periodic inventory of office supplies, Order and maintain stock of office supplies
• Distribute office supplies as requested by employees
• Communicate and liaise verbally and in writing with clients/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions
• Negotiate and liaise with vendors ensuring that  standards are maintained
• Maintain the set standards of premises
• Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
• Arrange and participate in meetings, conferences, and project team activities
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility

Finance

• Performs the routine accounting work involved in the installation, operation, and auditing of accounts.
• Reviews varied financial transactions and records for conformance
• with regulations and established accounting procedures.
• Compiles financial and other statements and reports using basic data.
• Conducts routine investigations, examinations, and audits of books and financial records, and prepares reports thereof.
• Prepares the routine accounting and statistical tabulations.
• Assists in preparing budget requests; prepares current statements of allocations and disbursements of budgeted funds.
• Performs the routine work involved in auditing and recording expense invoices and prepares, audits, and edits reports of costs and other financial summaries and statements.
• Checks disbursements for adherence to contractual obligations.
• Prepares accounting reports containing findings, conclusions, and recommendations.
• Maintains accounting records and files.
• Raises cheques and does bank reconciliations

Competency/Skill/Requirements

• A good first degree in Accounting or Finance.
• Professional qualification in Accounting (ICAN, ACCA) would be an advantage.
• 3-5 years experience.
• Knowledge of accounting software use
• At least 2 years in administrative function
• Have excellent analytical and problem-solving skills.
• Have excellent verbal and written communication skills.
•  Have excellent organizational and IT skills.
• Have high levels of professionalism, initiative, energy, creativity and flexibility.