Executive Assistant to the General Manager at Schneider Electric Nigeria

Ref Id: 0042H5

Purpose of the Job

• To provide administrative support to the Country President as well as oversee all legal and contractual activities for the company.

Responsibilities

• Manages the Country President’s calendars and schedules appointments.
• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Management Committee.
• Prepare agendas, notices, minutes and resolutions for corporate meetings.
• Performs complex and confidential secretarial functions including developing and typing taped dictation or written correspondence. Responds to routine external correspondence.
• Organize and prioritize large volumes of information and call, sort and distribute mail, open mail for the Country President and determine level of priority.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings
• Liaising and negotiating with legal solicitors firms as well as company clients on contractual activities
• Drawing up legal contracts as well as explaining legal documents.
• Preparing legal documentation for the conveyance of any litigation and probate work with the company external legal advisor
• Transcribing dictation of correspondence and various other legal documents
• Performs other duties as assigned by the Country President.
• Arrangement of leadership meetings.
• Responsible for arranging meetings with customers.
• Townhall and skip level meetings once a quarter.

Qualifications

• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint)
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Litigation experience
• Paralegal skills
• Collaboration with Consulates
• Understanding of spoken French would be an advantage.

Skills:

• To be able to identify and resolve problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• To maintain confidentiality, remain open to others' ideas and exhibits willingness to try new things.
• Good communication skills to be able to speak clearly and persuasively in positive or negative situations and demonstrates good presentation skills.
• To be able to edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• To be able to plan/organize, prioritizes, plan work activities and use time efficiently.
• To be able to demonstrate accuracy and thoroughness when carry out work activities to ensure quality.
• To be able to adapt to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• To be consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.