Personal Assistant To The Dean at Lagos Business School

 Department:  Dean’s Office

Business Unit:   Pan-Atlantic University/Lagos Business School

Reports To:Dean

Position Type:   Regular/Permanent/Full Time

Directly Supervises: NIL.

Purpose of Position:

To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.

ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES

These include but not limited to the following:

• Provide secretarial and administrative tasks. Handle correspondence on behalf of the Dean
• Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.
• Manage executive diaries and appointments.
• Provide protocol and travel arrangements for the Dean.
• Meet and receive visitors on behalf of the Dean at all levels
• Take notes, minutes, dictations and summaries for meetings
• Conduct background research and present findings
• Provide effective liaison between the Dean's office and clients and other relevant organizations
• Manage information and data including filling and records tracking
• Maintain database of contacts and be innovative in the use of contact information.
• Manage adhoc and specific projects as assigned by the Dean.

KEY PERFORMANCE INDICATORS

• Feedback from internal and external Customers
• Reliability and accessibility to information provided to the Dean.
• Excellent prioritizing of the executive's daily activities
• Accuracy in information to Breakfast Club contacts
• Efficient management of Dean’s travel plans

REQUIRED COMPETENCIES

• Working knowledge of calendar management on Google or Microsoft outlook
• Working knowledge of the MS Office Suite.
• Planning skills and initiative
• Good interpersonal skills and customer service skills
• Personal effectiveness and time management skills
• Excellent oral and written communication skills
• High integrity, reliability and confidentiality
• General office management
• Secretarial skills
• Public Relations skills

QUALIFICATIONS
Good first degree / HND in a related discipline

EXPERIENCE
At least 3 years in PA/Administrative position

SALARY GRADE
Administrative