Bilingual Secretary at Economic Community of West African States (ECOWAS)

Reference: ECW/PRG/BSEC-G2018
Location: Banjul, The Gambia
Supervisor: The Permanent Representative of the President of ECOWAS Commission to The Gambia
Grade: G5
Duration: Contract 1 year (renewable)

Duties And Responsibilities

• Book and schedule appointments for the Permanent Representative;
• Make telephone calls, verify incoming calls to ensure their importance and possibility to respond
• Receive and guide visitors to the office of the Permanent Representative;
• Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents;
• Keep records of important files and documents for the Permanent Representative and make them available for reference as and when needed;
• Ensure follow-up on documents submitted to the Permanent Representative for signature;
• Drafts, prepares, types letters, reports, memos and general correspondence for Permanent Representative;
• Organise and take minutes of Meetings;
• Performs any other relevant duties as may be assigned

Qualifications

• A minimum of Higher National Diploma or equivalent in Secretarial Administration or related field.

Experience And Skills:

• Six (6) years work experience
• Excellent written and oral communication skills
• Sense of confidentiality
• Excellent operational and administrative skills
• Must be computer literate and possess excellent command of computer applications: MS-office (word, Excel, powerpoint, Access)
• Document and database management skills
• Experience in electronic and physical filing of documents
• Ability to work under pressure in a multicultural environment

Language Requirements:

• Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. Aworking knowledge of a third ECOWAS language would be an advantage

Salary
Annual Salary: USD 12,465 – USD 16,575