Abuja Liaison Officer at Medecins Du Monde

Details: Administration

• Assists all MDM departments with State level representation and actively engage with ministries on bureaucratic processes to assist MDM mission to properly obtain and maintain legal status for operating in Nigeria.
• Immigration responsibilities such as Visa Extension, VOA and maintaining formal relationship with the Immigration Authorities.
• Follow up on documents in Abuja with Government and private organizations such as NAFDAC waivers, PPPRA Documents, Temporal Registration permits etc.
• Keep informed the Gen Co and the Admin coordinator of any modifications and information in the procedures and the legal context, guidelines
• Create and keep up to date filing / archiving and documentation system
• Post recruitment announcement in relevant places in capital on request of HRCo when needed and ensure CV collecting in respect of procedures.
• Help HR in organizing recruitment of candidates in Abuja (convocations).
• Ensure the proper running of the office / flat in Abuja, including paying bills.

Representation

• Meetings in Abuja with INGO Forums, Ministry of Budget and Planning, transport company in Abuja and the Hotel Management on request of the General Coordinator.
• Liaising on behalf of MDM with both Government and private organizations based on instructions given by General Coordinator.
• Meeting with ministry of health and primary health care development agency on request of the MedCo.
• Organized on request appointments for coordinators with officials.
• Participate to MDM coordination meetings on request.

Security

• Provides briefing about security situation and specific rules for Abuja to all new expat arriving.
• Ensure proper update and delivery of constant companion cards for all new international staff arriving.
• Establish and maintain informal relations and a network of contacts permitting the collection of information linked to context and security specifically for Abuja and keep informed the GenCo.
• Ensure security of the MDM office / flat in Abuja.
• Ensure drivers from company respect MDM rules.

Travel

• Organize the transit of all expats from abroad and from the field.
• Organize and supervise the car needs and movements in capital.
• Responsible for all incoming and visiting expats movement arrangements and to act as the focal point, whilst adhering to the security framework of the mission
• Reporting
• Prepare the minutes of all meetings the he attends and send them to the General Coordinator.
• Participate to the sitrep (Abuja office related information) as well as different reports on the missions and send them to the GenCo.
• Update regularly the contact database for Abuja and share it with the GenCo on a monthly base.