Warehouse Officer at International Medical Corps

JOB SUMMARY     

Reporting directly to Logistics Manager, Warehouse Officer performs a number of duties aimed at ensuring that the operations of a warehouse are run smoothly on a daily basis. The work includes making sure that the flow of goods in and out of the warehouse is handled effectively. Control the flow of stock, monitor the coming in and going out of goods and handle stock records within a warehouse environment.

MAIN RESPONSIBILITIES

• Receive instructions  from Logistics Manager  on a daily basis and review them thoroughly
• Ensure proper loading and unloading of stock or from the trucks respectively
• Ensure that correct quantity has been received by comparing received goods quantities with information on the work order/packing list
• Work with Procurement team to ensure planned and coordinated delivery and receipt of supplies
• Ensure correct and timely preparation and update of Bin Cards, Stock Cards and Stock reports
• Prepare and share both  weekly and monthly stock updates
• Perform mandatory stock  inventory as per IMC warehousing policy
• Closely liaise with program teams on the stock disposition
• Identify any damaged or missing goods cartons and record pertinent information
• Ensure that delivery forms are signed only upon satisfaction of completed order
• Move received goods to appropriate storage areas and ensure bin cards are prepared and put accordingly.
• Make sure that all goods are labeled properly using appropriate lot and item numbers
• Allocate storage space for stock items based on their grant, types and sizes and expiry dates
• Isolate and report any broken or damaged food items/goods at the time of order picking
• Ensure that information of picked goods is recorded in logbook and submitted to the commodity Tracking and Reporting Officer
• Establish and maintain meaningful relationships with vendor transporters to ensure smooth working environment
• Maintain stable temperature conditions within the warehouse especially where perishable food items are concerned

Communication and teamwork:

• Ensure good communication with peers and donor’s representatives including vendor Transporters
• Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
• Report problems encountered in the warehouse or within the team to the Supervisor
• Propose solution to solve any problem faced and report them to the Supervisor
• Participate actively in regular staff and program meetings
• Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.

 Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. 

Working Relationships

• Proactively engage with your supervisor, and key staff Program, Finance and HR/Admin on all matters to ensure that programmatic and project planning incorporates sufficient funding for assets.
• Proactively engage on a regular basis with regional IMC logistics teams and Procurement manager to ensure appropriate links and coordination support.

Competencies:

• Good understanding of donor rules and guidelines
• Good organizational, forecasting and planning skills with the ability to review establish and implement effective systems.
• An understanding of requirements of a rapid response emergency operation.
• Attention to detail and excellent numeracy.
• Diplomacy, tact and communication and negotiation skills.
• Fluent spoken and written English and Nigerian local dialects
• Flexibility, adaptability to work under tight deadlines and pressure.

SUCCESS FACTORS:

• Conscientious with as excellent sense of judgment
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Computer literate and strong organizational skills.

QUALIFICATION:

• Bsc or HND in Logistics, Supply chain Management of any other relevant course
•  At least 1 year Post NYSC or exemption experience in large scale Logistics operations
• Strong organizational skills and discipline to follow outlined procedures;
• Ability to interact effectively with international and national personnel.
• Excellent oral and written English skills. Computer skills on MS Office programs.
• A demonstrated ability to multi-task and process information into action as to not delay program activities. Willingness to travel throughout the project areas in Borno state is required.
• Must read and understand and demonstrate willingness and ability to follow guidelines.
• Capacity to organize work and team, Capacity to work under stressful situations and Strong organizational and time management.
• Experience living in remote or isolated work stations, or insecure locations.
• Nigerian National

Ethical Conduct for IMC Staff

The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics:  

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive