Gold Field Imperial Solutions Is Hiring

Primary Duties or Responsibilities

•     Provides advice and guidance to clients on procurement matters, and coaches clients on relevant processes (i.e. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools) to ensure client needs are met, the IDRC obtains best value, and to ensure procurement processes are perceived by suppliers as fair, open and ethical;
•     Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience;
•     Plans, organizes and leads the bid solicitation process including drafting and issuing RFQ, RFP, developing bid evaluation criteria and guiding clients on processes involved;
•     Chairs bid evaluation committees, ensures the integrity of the competitive process, facilitates bidder debriefings, and exercises appropriate judgement and tact while ensuring to protect confidential information;
•     Analyses, negotiates and prepares contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the IDRC;
•     Monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records, including electronic records in the IDRC’s Enterprise Resource Planning (ERP) system, Oracle, and other systems, ensuring accuracy and integrity of data;
•     Provides advice and guidance to clients on shipping methods and services, risks, and costs for domestic and international shipments, analyses logistical requirements and decides on appropriate methods and services to use, based on standard practice, and plans, executes and monitors shipments;
•     Provides required written authorizations, and prepares/issues instructions and import/export documentation to suppliers, freight forwarders, and/or carriers, to ensure timely and safe arrival of goods, and compliance with domestic and international shipping regulations, Customs regulations etc., and takes necessary action to resolve problems/disputes;
•     As subject matter expert for the ERP Purchasing module, provides technical advice and participates in the design, development, modification, testing and implementation of selected Finance and Administration systems.

Requirements

•     HND / BSc qualification
•     Relevant experience