Account / Administrative Officer at Hamilton Lloyd and Associates

Job Summary

• The Account/Administrative Officer shall be responsible for all aspects of petty cash flows are adequate to allow effective business operations.
• He/she shall manage the general administration functions of the company.

Job Responsibilities

• Responsible for office petty cash and prepare cash reconciliation on daily basis.
• Ensure cash flows are adequate to allow effective business operations.
• Forecast cash payments and anticipating challenges arising from limited cash flow.
• Assist in preparing and presenting financial reports for meeting and arranging financial audits and reviews as required.
• Ability to prepare and maintain accurate records.
• Work with Finance/Account Manager to prepare budgets and track profit/loss performance by business unit.
• Create solutions to new financial challenges by applying financial/treasury knowledge.
• Identify special payments such as advance payments, refundable deposits, recoverable expenditure, payments on behalf of other agencies etc.
• Prepare internal payment documents such as pay sheets for locally recruited staff, transport claims, subsistence allowances claims etc.
• Prepare receipt forms of the collections/retirements made for authorization signature.
• Update manual cash receipt book of all the collections made and ensure that all parties taking over the collections acknowledged receipt in the book.

Person's Specification

• Qualification: A degree in any related course.
• Experience: Minimum of 2 years’ work experience

Additional Requirement:

• Excellent account management skills.
• Strong presentation and negotiation skills.
• Ability to follow up with clients in a timely professional manner.
• Ability to work long hours, often under pressure.