Finance Officer at Medecins Du Monde

Line Manager: Finance Coordinator
Line reports: N/A
Length of contract: 6 months Possibility for extension: YES

JOB TASKS
Under the supervision of the Finance Coordinator, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:

• Finance
• Accountancy
• Cash and Bank Management
• Payroll Management
• General Administration

TASKS DESCRIPTION:
Finance

• Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance Co.
• Participates to the yearly budget and revised budget construction with the Finance Co and while seeking involvement from the other departments;
• Support the Finance Co and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed

Accountancy

• Ensures the respect of accounting rule set as per MdM standards;
• Supervises the Finance Assistant to make sure they enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
• Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc. )
• Checks and complete the filling/stamping of the accountancy documents;
• Ensures the SAGA entries and complete the month-end accountancy closure (printouts,
• accounting annexes and SAGA books to be sent to the Finance Co
• Prepares the bank statements and reconciliation;
• Supervises the administrative archive on the mission (copies, classify and archive)
• Support during organizational audit

Cash and Bank Management

• Lead on the Consolidation of the monthly cash request for the Finance Co with input from different departmentsWorks closely with the Logistics Department to ensure the respect of the procurement: checks the administration forms and ensures the proper validation circle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
• Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;Ensures the payment and justification of any per diem and transport for employees sent out on the field
• Controls the bank balance regularly and advises the Finance Co accordingly
• Requests the bank statements to proceed with month-end accountancy closure
• Liaise regularly with the bank to be in line with any change of process or requirements
• National Human Resource Administration and Recruitment
• Register and arrange for payment of all charges after the approval of the Administrative Coordinator, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax)Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
• Using the attendance sheets, and under validation of the Health Programme Coordinator, calculate and pay the incentives as per the determined time-table.
• Support Finance Co to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available Administration/CommunicationOrganizes archiving and filing of all HR and administrative documents;Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;Assists the Finance Co when necessaryReporting Prepare a summary of weekly activitiesAt the request of the Finance Co, participate in the preparation of financial and donors’ reports.Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…)Team ManagementIs the supervisor of the finance assistant.Trains and follow-up on the HR Assistant PROFIL REQUIRED:
• Bachelor’s Degree in Accounting, Business or comparable degree.
• Two years Progressive experience in a similar role
• Fluent in English
• Experience with INGO required.
• Experience with Saga will be an asset