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  • Posted: Nov 13, 2017
    Deadline: Dec 15, 2017
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  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Teenee Todds Daycare and Pre-School opened on the 13th of September 2010 to provide a highly integrated early education and childcare service for all who want it. At Teenee Todds, we meet the needs of parents who desire to have their children in a compact and homely learning environment where a high standard of education is being delivered and the childre...
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    Accountant/Bookkeeper

    Responsibilities
    Receipts and Invoices:

    • Receiving payments from parents/guardians and properly documenting/accounting for all receipts; this includes cash, cheques, POS, and bank transfers
    • Invoicing parents in a timely manner based on the school’s billing rates and cycle
    • Tracking incidental deposits made for students and appropriately reflecting all deductions
    • Providing statements to parents at the end of each day-care session / school term
    • Preparing monthly list of outstanding accounts and following up with parents on unpaid invoices
    • Attending to parents’ financial queries, this includes queries on payments, invoices, uniforms, books, extended care, late pickup charges etc.

    Payroll:

    • Preparing monthly Payroll in collaboration with the HR Coordinator; this includes verifying that payroll reflects confirmed staff only, liaising with the HR Coordinator on deductions for lateness, absence, loan repayments etc
    • Finalising payroll for submission and approval by the School
    • Preparing monthly summary of bank transfers to staff in line with approved payroll
    • Preparing and Issuing pay slips to staff on a monthly basis
    • Preparing / liaising with the appropriate Government offices on PAYE, Pension, VAT, etc.
    • Processing approved reimbursement claims for staff; this includes medical screening for staff, medical expenses for staff, transportation expenses etc.

    Purchase Requests, Maintaining Assets and Inventory:

    • Verify all purchase requests by liaising with the relevant supervisor
    • Process requisition requests and gain appropriate approval to make requested purchases, this includes placing the order for School Resources
    • Request at least three (3) independent quotes for items above a certain amount.
    • Periodically verify all physical assets and inventory items and document the outcome (at least twice a year)
    • Verify all physical purchases with the responsible staff leading on the purchase at the point of delivery; e.g. monthly bulk purchase, delivery of school supplies etc.

    General:

    • Draft the annual school budget using zero based budgeting principles (1st draft due by end of March/1st week in April; final budget due for approval by the School Board no later than the second week of June)
    • Maintain Petty cash for the school
    • Prepare daily cash payment and cash balance report
    • Prepare vouchers for all entries
    • Maintain daily revenue summary and present them in cumulative form
    • Perform daily bank reconciliations
    • Reconcile the bank account at the end of each month
    • Prepare monthly financial reports for submission to the School Director
    • Draft budgets for school events as directed by the School Administrator and in collaboration with the Event Lead and the Facility Manager (final budget should be agreed and approved 1 month before the event)
    • Identify vendors for the school and maintain a vendor register in collaboration with the Facility Manager (vendor register should be updated every term)
    • Liaise with independent external auditors and tax consultants to ensure all financial records are in order
    • Ensure accounting records are complete, current and appropriately stored

    Qualifications & Experience

    • HND/B.Sc in Accounting is required.
    • Professional certification by a recognised institution such as ICAN or ACCA is an added advantage.
    • At least 5 years' experience as an Accountant; 2 of which must be in an International School.
    • Must be proficient in the use of MS Word and Excel, knowledge of an accounting software is an added advantage.
    • Ability to demonstrate initiative and attention to detail in a busy, changing work environment.
    • Ability to plan and organize work schedule and work within tight timelines
    • Must have integrity.

    Method of Application

    Applicants should send their CV's to: recruitment@teeneetodds.com Application must have the position applied for as the subject line (e.g Subject line: Accountant/Bookkeeper- John Doe).

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