Personal Assistant, Legal at Standard Chartered Bank

Job ID: 566373
Location: Victoria Island, Lagos
Job Function: General Management
Regular/Temporary: Permanent
    
Job Descrioption

• Build and Manage the department's filing system
• Act as Secretary for the Division's meetings
• Assist Head of Legal with administrative efficiency in the department
• Assist Head of Legal with Personal Policy Implementation
• Assist with the collation of competitive Data Analysis
• Global Sourcing Liaison Officer
• Responsible for Service Quality Initiative in the Department
• Co Secretarial support

Key Roles and Responsibilities

• Arrange all internal and external meetings for Head Legal
• Coordinate Notices / Logistics for all Board Meetings and Board related events
• Receive all mails, time stamp and distribute as appropriate and record on the relevant schedules
• Custodian of all physical and electronic files in the department
• Liaise with vendors on services and products needed for the smooth operation of the Department
• Follow up on action points agreed at meetings
• Ensure all deadlines are met and escalate exceptions
• Maintain service metrics and performance in the division
• Maintain file movement register and maintains division's correspondence files
• Collate and manage the leave plan and handover process
• Ensure Job objective and description are completely filed
• Collation of service breakdown/ enhancement and customer complaints
• Collate business unit survey
• Drive the full implementation of agreed training plans
• Undertake relevant project implementation review as indicated by the Head Legal
• Ensure deliverables for Head Legal for Management meetings
• Record keeping and Audit trail
• Carry out all administrative & office management functions of the Department
• Any other assignment assigned by the Head Legal

Qualifications and Skills

• Law Degree with a minimum of a second class degree
• General high level of computer literacy
• Good communication and interpersonal skills
• Ability to use own initiatives
• Attention to details