Finance and Support Services Officer (Eye Health) at Sightsavers

Job Tpye: 24 months fixed term contract

Job Purpose
The overall purpose and function of the job:

• The Finance officer is responsible for maintaining at the financial record keeping and reporting system, assist in the day to day operations the eye health programme in Nigeria and also assist with the maintenance of organisational polices and procedure.

Key Responsibilities

• Handle day to financial transactions in compliance with local regulations and adhering to the organisational Financial Framework with specific respect to implementation of: financial management and controls, financial planning and budgeting; financial monitoring and audits; monitoring and retaining accurate financial records of the eye health project in Nigeria.
• Provide support to the country office through managing logistics of procurement of supplies, delivering or overseeing administrative functions i.e. payroll and ensuring IT equipment functions effectively all in line with organisational policies and procedures.
• Work collaboratively with programme teams to support and strengthen the financial management, accountability and capacity building of partners as it relates to the eye health programme
• Support programme teams with joint review of programme/project reports, planning and analysis
• Work closely with the Finance and Support Services Manager (FSSM) to support proper financial and resource management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant mapagelnent reporting.

Key Accountabilities
Financial Management and control:

• Handle clay to day financial transactions in compliance with local regulations and adhering to the organisational Financial Framework with specific respect to implementation of: financial management and controls, financial planning and budgeting: financial monitoring and audits monitoring and retaining accurate financial records.
• Post all income and expenditure into accounting system accurately and timely. Check documentation if it has meets the required transactional quality i.e. for completeness and approval.
• Monitor and review transaction and follow up on any correction.
• Make sure that financial documents are retained and ready for audit at year end
• Follow up with people having outstanding retirement and ensure is done promptly
• Make Sure all transactional payment documents are stamped to avoid being represented
• Review documentation before and after payments (transactional integrity anti quality assurance)
• Ensure expenditure for a year are not exceeded, and that all allocations are expended for the purposes for which they are granted or allotted

Financial management and reporting (25% of time):

• Prepare Month end checklist and reconcile all outstanding balances submit to line manager for review and validation.
• Prepare the monthly management report and forecast checklist implementation for transfer of fund and discuss with the programme team on the management report for their comments.
• Update the management report at the end of every month for decision making.

Financial Planning:

• Planning arid organisation - Prioritises activities and develops plans to achieve them, monitoring own progress. Analyses and organises routine data on a regular basis,
• Contribute and assist to the preparation of annual organisatronal (NCO) project budgets.
• Monitoring the eye health budget and ensure that expenditure are charged correctly and draw FSSM attention for any variance.

Programme Management:

• Management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting.
• Work collaboratively with programme teams to support and strengthen the financial management, accountability and capacity building of partners.
• Partners financial management system is strengthened in accordance with the Sight savers Partnership Policy.
• Ensure availability of timely and accurate partners monthly financial report

Programme Monitoring:

• Work closely with the FSSM to support proper financial and resource management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting
• Conduct monitoring visit to ensure good implementation of agreed plan
• Ensure proper financial monitoring through participation in programme activities, visiting partner organizations acid review of expenditure documentation.
• Share report with key areas of focus and follow upto ensure issues identified during visit are implemented
• Ensure good quality data are reported by partners

Update of fixes Assets Register:

• Provide support to the country office through managing logistics of procurement of supplies, delivering or overseeing administrative functions i.e. payroll and ensuring IT eqrapment functions effectively all in line with organisational policies and
• Ensure that all assets purchased are register on the asset register arid are inscribed with asset number.
• Make sure that all assets have an insurance cover against any risk

Internal and External audit Support (5% of time):

• Support preparation for annual external audits and provide information requested by auditors during yearend audit.
• Support internal audits review and submission of required information to auditor.
• Support Implementation of internal and external audit recommendation as required.

Jobholder Entry Requirements
Knowledge (Education & Related Experience):

• Relevant professional accounting qualification or degree in Finance/ Accounting
• Minimum of 5 years working experience ideally in an INGO environment but experience of audit and government organisations would also be advantageous
• Minimum of 4 years’ experience in financial management, programme/project management and administration
• Project financial management, budget and data analysis skills

Salary

• The salary for this role will be based on local terms and conditions
• We are an equal opportunities employer, and we particularly encourage qualified people living with a disability to apply