Logistics & Facilities Manager at Telinno Consulting Limited (TCL)

Purpose

• Responsible for facilities management and project logistics for Telinno Consulting in accordance with agreed customer SLAs.

Duties & Responsibilities
Essential duties/key job roles and responsibilities include but are not limited to the following:
Facilities:

• Strategically plan and manage logistics, warehouse, transportation and customer services.
• Direct, optimize and coordinate full order cycle.
• Collaborate with Procurement Manager in identify, evaluate and negotiate with suppliers, manufacturers, retailers and consumers, to meet business requirements.
• Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency, in accordance with agreed SLAs.
• Manage Logistics & Facilities Officers / Partners to achieve routine facility and logistics operations.
• Meet cost, productivity, accuracy, and timeliness targets.
• Maintain metrics and analyze data to assess performance and implement improvements.
• Co-ordinates the safety inspections of all company vehicles, machinery and equipment to ensure applicable standards are met.
• Oversee preventative maintenance, routine maintenance and repairs for company assets and replacement schedules.
• Ensure records and updates of / on inventory control of parts and supplies for office facilities and company assets and other crucial documents such as licenses, insurance, et cetera.
• Develop and oversee competency-based training and develop appropriate procedures on new vehicles or equipment prior to being placed in service.
• Ensure prompt provision and accuracy of cost-benefit analyses prior to major purchases and/or services and maintenance.
• Coordinate collaboration with other departments, and stakeholders to evaluate and make adequate provision for facility related business needs.
• Attend and participate in appropriate job related training and educational events as well as appropriate project / operations related planning and informational meetings.
• Ensures team proficiency in the operation of all necessary technology to fulfill job requirements.

Logistics:

• Maintain updated inventory control of parts and supplies, station wear and turn out gear.
• Ensure the equipment transporters get to warehouse not later than 8am on date of shipment.
• Review existing selection criteria for transport partner selection and ensure there is a working selection criteria in place.
• Define and evaluate transporters monthly in collaboration with the project team and finance.
• Monitors logistics costs to ensure it aligns with approved price book.
• Reviews price book as applicable to ensure transportation business profitability.
• Ensure Delivery notes (DN), waybill or other required documentation are approved, submitted for PO closure not later than 1 week from materials leaving the warehouse.
• Ensure materials picked from the warehouse are checked for completion in accordance with the MRF and DN. There should no missing materials.
• Extensive knowledge of telecoms equipment and site configuration and associated client equipment.

Expected Output:

• Below are key outputs expected of the Logistics & Facilities Manager:
• Inventory Reports.
• Suppliers/vendor SLA documents.
• Facilities checklist assessment report.
• Facilities Partner Evaluation – weekly and monthly.
• Pre-loading and Post-loading vehicle pictures in acceptable format.
• Validated Materials Movement Tracker weekly.
• Archived DN, Waybill and other required transport PO related documents to Telinno server.

Qualifications
Required Education:

• Bachelor's Degree

Required Working Experience:

• 5 years, with 2 years in similar role.

Required Certification(s):

• HSE
• Safety training
• Advanced logistics/transport training at an academy/college/school
• Training in specialised institutions (Logistics and Supply Chain Management, etc.), commercial, polytechnic colleges.
• Membership in relevant chartered institute.

Knowledge, Skills & Attitude:

• Excellence, integrity, creativity, team spirit, commitment, customer-centricity, empathy, safety consciousness.
• Record of successful distribution and logistics / facilities management.
• Customer-oriented with a results mindset.
• Demonstrable ability to lead and manage staff.
• Proficient in standard logistics software.
• Excellent analytical, problem solving and organisational skills.
• Ability to work independently and handle multiple projects.
• Good working knowledge of client equipment / materials, especially physical / technical characteristics.
• Advanced knowledge of local logistics and supply chain processes and ecosystem.
• Ability to prepare and administer budgets/resources/people
• Communication/inter-personal skills/team work

Working Conditions

• Extended work hours.
• May require travel – local.
• Work under pressure.
• Outdoor work demands.